Administrative Assistant

The Estate Yountville • Yountville, CA • 17h ago

ADMINISTRATIVE ASSISTANT – MAINTENANCE & LANDSCAPING

Yountville, CA

JOB SUMMARY

The Administrative Assistant for the Maintenance and Landscaping Department provides comprehensive administrative and operational support to ensure the efficient daily functioning of engineering and grounds operations. This role supports leadership and frontline teams through organization, communication, documentation, timekeeping, purchasing coordination, tracking departmental projects, and safety reinforcement. The ideal candidate is detail-oriented, discreet, highly organized, and experienced in a fast-paced hospitality or facilities environment.

ESSENTIAL JOB RESPONSIBILITIES:

Provide administrative support to Maintenance and Landscaping leadership
Assist with ordering, tracking, and reconciling maintenance and landscaping supplies, tools, and equipment
Maintain purchase logs, vendor information, and delivery tracking
Support inventory management and assist with equipment audits
Coordinate with vendors and internal departments as needed
Track departmental projects from initiation through completion
Support leadership with prioritization and follow-up on open action items
Assist with employee timekeeping, schedule tracking, and attendance documentation
Support leadership with reviewing time records for accuracy and compliance
Reinforce safety policies and procedures in collaboration with leadership and HR
Assist with safety documentation, inspections, and equipment audit records
Maintain organized systems for manuals, SOPs, permits, logs, and inspection reports
Assist in compiling reports, dashboards, and summaries for leadership review
Ensure accurate record retention and version control for key documents
Support special projects and department initiatives as assigned
Act as a liaison between Maintenance/Landscaping and other departments
Perform other duties consistent with the scope of the role as assigned

REQUIRED QUALIFICATIONS:

High School diploma or equivalent required.
Previous experience in an administrative assistant or coordinator role
Experience supporting maintenance, engineering, facilities, landscaping, or hospitality operations preferred
Strong organizational and time-management skills
Ability to prioritize tasks in a fast-paced environment
Experience using project tracking tools (e.g., Monday.com, spreadsheets, or similar platforms) preferred
Bilingual in English and Spanish (verbal and written)
Knowledge of basic safety and compliance practices

PHYSICAL & WORK REQUIREMENTS:

Ability to sit, stand, and move throughout the property as needed
Occasional lifting of office or light equipment materials
Ability to work flexible hours based on business needs

Hotel Villagio & Vintage House offer an attractive compensation and benefits package and the opportunity to be part of a dynamic team.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

PM22

Compensation details: 23-25 Hourly Wage

PI64b4e45e3ab3-30492-39457366

Similar Jobs

Leisure Sales Manager

The Estate Yountville • Yountville, CA • 17h ago

Management & Administrative Sponsored

LEISURE SALES MANAGER Yountville, CA Nestled on 22 acres of breathtaking landscapes in the heart of Napa Valley, Estate Yountville is not only a luxurious retreat but has also been named one of the best hotels in Califo...

17h ago

Go to Apply

Sales Manager (Part Time) - 24H210

Carter's/OshKosh • Petaluma, CA • 5h ago

Management & Administrative

If you are a CURRENT Carter's employee, do not apply via this external application. Search "Browse Jobs" in Workday to apply internally. Love what you do. Carter's C areers. As a Part Time Sales Manager, you will be the...

5h ago

Go to Apply

Operations Manager

CARMAX • Santa Rosa, CA • 1d ago

Management & Administrative

6077 - Santa Rosa - 2783 Corby Avenue, Santa Rosa, California, 95407 CarMax, the way your career should be! Job Title Operations Manager in Training Position Overview The Operations Manager (OM) is responsible for all as...

1d ago

Go to Apply

Key Account Manager - Rental

Cintas • Petaluma, CA • 1d ago

Management & Administrative

Requisition Number: 218259 Job Description Cintas is seeking a Key Account Manager - Rental. The Key Account Manager is responsible for maintaining, retaining, and growing customers through effective relationship-buildin...

1d ago

Go to Apply

Senior Manufacturing Engineer - Shared Services

RTX Corporation • Fairfield, CA • 1d ago

Management & Administrative

Date Posted: 2026-01-11 Country: United States of America Location: HCA09: Mission Sys (Propulsion) 3530 Branscombe Road , Fairfield, CA, 94533 USA Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Sta...

1d ago

Go to Apply

Part Sales Manager - Part Time

AutoZone, Inc. • Santa Rosa, CA • 2d ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

2d ago

Go to Apply

Manager, Aeromechanical Engineering

AeroVironment • Petaluma, CA • 2d ago

Management & Administrative

Worker Type Regular Job Description Summary The Aeromechanical Engineering Manager is an experienced individual within the aerospace, technology, or related industry with extensive knowledge performing their function in...

2d ago

Go to Apply

Account Manager, Employee Benefits

HUB International • Napa, CA • 4d ago

Management & Administrative

ABOUT HUB: In a rapidly changing world, HUB advises businesses and individuals on how to prepare for the unexpected. As one of the worlds' largest insurance brokers, our focus is dedicated to providing our customers with...

4d ago

Go to Apply

Customer Service Representative

U-Haul • Vacaville, CA • 4d ago

Management & Administrative

Compensation Range: $16.90 to $25.00 Hourly Location: 1240 E Monte Vista Av, Vacaville, California 95688 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, moti...

4d ago

Go to Apply

Customer Service Representative

Crash Champions • Fairfield, CA • 6d ago

Management & Administrative

Champions Do More As one of the fastest-growing and most exciting brands in the industry, Crash Champions is the largest founder-led multi-shop operator (MSO) of high-quality collision repair service in the U.S. The comp...

6d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.