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Grants Administrative Assistant

Idaho Dept. of Parks & Recreation • Boise, ID • 7h ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2482943

Grants Administrative Assistant - 20284

Posted 4 days ago | Apply before January 19, 2026

16.00 - 17.00 USD per hour

Details

Category: Administrative Asst

Work Type: PT NOT BEN ELIGIBLE

Location: USA:ID:Boise

Description

NOTE: This announcement is for the hiring of part-time non-benefitted positions. Our part-time positions are limited to working 1,385 hours in a 12-

month period for any one state agency, working approximately nineteen (19) hours a week.

The Idaho Department of Parks and Recreation is seeking an organized and detail-oriented

Administrative Assistant to join our Grants Department.

This position plays a vital role in supporting the daily operations of the departments grant program, which helps distribute state and federal funds

to enhance outdoor recreation opportunities throughout Idaho.

As an Administrative Assistant, you will support the administration of multiple grant programs by assisting grants staff and providing logistical and

communication support to advisory boards and review committees. This includes ensuring that members receive timely updates, meeting

materials, and the information needed to carry out their responsibilities effectively.

In this role, you will provide high-level administrative support across the division, coordinate grant-related communications and logistics, and help

maintain accurate, well-organized data systems that promote program effectiveness, transparency, and compliance.

The position is located in Boise, Idaho, at the Departments headquarters in East Boise. The office offers a scenic and convenient setting near the

Boise River Greenbelt, with easy access to walking and biking trails, fishing areas, and local restaurants.

Learn more about IDPRs Grants and Funding Programs

here:https://parksandrecreation.idaho.gov/grants-and-funding/

If you have any questions about this position, please contact State &Federal Grant Manager, Kathy Muir:

January 9, 2026 Page 1

Phone:208-514-2431

Email:Kathy.Muir@idpr.idaho.gov

EXAMPLE OF DUTIES

Administrative Support

Offer administrative support for all staff as needed.

Prepare, proofread, and edit correspondence, documents, reports, and contracts.

Complete copy jobs, scanning, and miscellaneous special projects as assigned.

Assist staff, advisory boards, and review committees, with travel arrangements, travel reimbursements, and purchase card reconciliations.

Assist with or cover specific grants specialist tasks as needed.

Coordinate meeting planning and preparation, including travel coordination, meals, and room setup.

Work with information staff to coordinate updates to internal and external web content.

Track and monitor grant-related projects, primarily focused on equipment.

Process payments and provide accounting oversight, ensuring compliance with department procedures.

Database Maintenance and Reporting

Use Microsoft Office products including Word, Excel, and Access.

Prepare and manage both incoming and outgoing documents using Adobe Acrobat, including documents requiring e-signatures.

Maintain databases for plans and specifications associated with funded projects.

Update, archive, and manage electronic and hard copy program files in accordance with records retention policies.

ADDITIONAL INFORMATION

A valid drivers license must be possessed and maintained throughout the duration of employment.

Employment is contingent upon successful completion of a background check.

This position requires the ability to sit and work at a computer for periods of 2 to 4 hours; bend, reach, and lift file boxes weighing up to 30

pounds, with or without reasonable accommodation.

Occasional in-state travel may be required.

MINIMUM QUALIFICATIONS

Must possess a valid drivers license.

Good knowledge of:

Office support functions including word processing, filing, composing business documents, reception, data gathering, and coordinating multiple

projects.

Effective business English usage, including grammar, spelling, and punctuation.

Filing systems, file setup, and records retrieval procedures.

Reviewing documents for completeness and procedural compliance.

Business telephone etiquette and handling non-routine inquiries.

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