Administrative Assistant

Robert Half • Olive Branch, MS • 6h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in Olive Branch, Mississippi. This contract-to-permanent position offers an opportunity to contribute to a small, collaborative office environment with long-tenured employees. The ideal candidate will provide vital administrative support, assist in purchasing processes, and communicate effectively with vendors, including those overseas.

Responsibilities:

Provide administrative support to the purchasing manager and aid in processing shipping documents.

Communicate regularly with vendors to obtain updates on purchase orders and maintain accurate records.

Create and manage requisition and stock purchase orders, ensuring proper documentation.

Organize and maintain pricing spreadsheets, ensuring accuracy and attention to detail.

Assist with domestic purchasing tasks and manage vendor folders for new purchase orders.

Update market costs and pending arrival reports within internal systems on a regular basis.

Handle office supply orders, maintain supply closets, and ensure printers are loaded with paper.

Greet vendors and customers upon arrival and provide excellent customer service.

File and organize customer and vendor documents, including yearly updates and archiving older files.

Schedule routine office maintenance and ensure the workspace remains organized and functional. Requirements - Proven experience in administrative roles, preferably within a purchasing or sales support environment.

Strong communication skills to effectively interact with vendors and team members.

Exceptional attention to detail and organizational abilities.

Proficiency in Microsoft Excel and familiarity with data entry and file management.

Ability to prioritize tasks and manage workload efficiently.

Comfortable working in a small office environment and adapting to its unique culture.

Experience in creating and managing purchase orders and vendor communications.

Detail-oriented approach and ability to read and adapt to different situations within the office. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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