Administrative Assistant

Robert Half • Tarrytown, NY • 7h ago

Description We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.

Responsibilities:

Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.

Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.

Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.

Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.

Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.

Input and manage data within company databases, ensuring accuracy and attention to detail.

Support general operations by addressing administrative needs promptly and efficiently.

Anticipate potential challenges and proactively address them to streamline workflows.

Collaborate with team members to meet organizational goals and deadlines. Requirements - At least 5 years of experience in administrative roles, preferably supporting senior leaders in a fast-paced setting.

Proven expertise in managing dynamic calendars and coordinating meetings across multiple time zones.

Strong ability to book and manage travel arrangements, including flights, hotels, and transportation.

Excellent problem-solving skills with the ability to anticipate needs and address issues proactively.

Exceptional written and verbal communication skills, with a detail-oriented approach.

Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.

Demonstrated ability to prioritize tasks effectively and adapt to changing priorities.

Collaborative mindset with strong interpersonal skills and high emotional intelligence.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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