Fleet Management Associate

RWE Clean Energy • Austin, TX • 12h ago

RWE Clean Energy, LLC

To start as soon as possible, full time, permanent

Functional area: Operations & Maintenance; Process Management

Remuneration: Non-Exempt

The Fleet Management Associate serves as the first line of defense for and provides dedicated customer support to frontline drivers, internal operations teams, and external service vendors, acting as the primary liaison to meet the company's fleet management needs. This role ensures daily operational readiness by coordinating preventive maintenance, managing minor repairs, and strictly monitoring all vehicle data through telematics platforms. By ensuring compliance and maximizing vehicle uptime, the Associate directly impacts the business's profitability and efficiency by reducing downtime and avoiding costly regulatory penalties.

Role Responsibilities:

Applies foundational knowledge of fleet processes, including maintenance scheduling, fuel card management, toll tracking, and basic recordkeeping

Navigates vendor systems and company policies for fleet coordination

Participates in vehicle allocation and tracks the end-to-end lifecycle of fleet assets, from procurement and initial preparation to eventual disposal or replacement

Oversees vehicle licensing, registration, and insurance. Ensure the fleet meets all federal, state, and local mandates, such as DOT (Department of Transportation) and OSHA safety standards

Maintains accurate asset registers and internal service records, including tracking of mileage logs, fuel consumption, and vehicle health data to identify operational trends

Oversees the Fleet DOT (Department of Transportation) program, including driver qualification files, medical examiner certifications, clearinghouse inquiries, and pre-employment queries

Job Requirements and Experiences:

High school diploma or equivalent required; Academic degree not required; post-secondary or vocational certification/diploma preferred

CAFS Certified Automotive Fleet Specialist certification preferred, but not required

A minimum of 1 year of experience

Prior roles in customer service or sales build the interpersonal skills necessary for managing driver relations and working with vendors

Experience as a dispatcher, warehouse manager, or logistics coordinator provides a strong foundation in routing, scheduling, and inventory management

Experience in military logistics-such as managing unit motor pools or equipment

Working as a shop technician or fleet mechanic helper is highly regarded, as it ensures you understand repair timelines and can effectively troubleshoot vehicle issues

Handles day-to-day fleet coordination tasks, including scheduling vehicle maintenance, processing fuel card requests, and updating toll records

Maintains accurate vehicle records (licenses, registrations, insurance documents)

Assists with vehicle rentals and basic purchase/disposal paperwork, escalating complex issues to senior staff

Communicates with drivers and vendors to coordinate services and resolve minor issues

Prepares basic reports on fleet usage, expenses, and compliance for internal review

Ability to communicate with drivers regarding compliance reminders and maintenance needs

Knowledge of environmental and safety policies and procedures

Ability to work within tight deadlines

Ability to work independently and as part of a team

Ability and willingness to travel to and from job sites as assigned/needed

Strong interpersonal skills, with the ability to manage customer relationships

Proven ability to empathize, build relationships, and effectively communicate with people from a diverse set of backgrounds

Excellent proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook) and Teams

Strong organization skills and ability to coordinate multiple tasks and deliverables

Motivated self-starter, goal-oriented, and strong problem-solving abilities

Responds well to direction, is easy to challenge and develop, and is coachable

Demonstrated desire to learn about the Company and the renewables space

WORK ENVIRONMENT:

This position is an office-based role with some travel and visits to other RWECE offices and field locations. The employee must be able to sit, walk, or stand for long durations of time.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. Eligible employees also participate in short-term incentives, in addition to salary.

Apply with just a few clicks: ad code 91542

Any questions? Contact rwece_recruiting@rwe.com

We look forward to meeting you. Of course, you can find us on LinkedIn, Instagram, Facebook, YouTube and Xing, too.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

RWE Clean Energy is the third largest renewable energy company in the United States, with a presence in most U.S. states from coast to coast. RWE's team of about 2,000 employees in the U.S. stands ready to help meet the nation's growing energy needs. With its homegrown and fastest-to-market product, RWE supports the goal of American Energy dominance and independence. To that end, RWE Clean Energy is committed to increasing its already strong asset base of over 10 gigawatts of operating wind, solar and battery projects, focusing on providing high-quality jobs. RWE invests in local and rural communities while strengthening domestic manufacturing supporting the renaissance of American industry. This is complemented by RWE's energy trading business. RWE is also a major offtaker of American liquified natural gas (LNG).

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