Accountant II

City of Leavenworth • Leavenworth, KS • 2d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13462351

Position Description

Position Title:

Accountant II

Department:

Finance

Division:

Finance

FLSA:

Exempt

Retirement:

KPERS

Effective Date:

October 15, 2024

GENERAL PURPOSE

Performs routine accounting work primarily responsible for grant management, budget and financial statement analysis, asset and liability account reconciliations, and bid administration. This position also performs and provides back up for other accounting functions to include accounts receivable, purchasing, accounts payable, payroll, and capital assets management.

SUPERVISION RECEIVED

Works under the general supervision and direction of the Deputy Finance Director.

SUPERVISION EXERCISED

None.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Duties listed below do not include all tasks which may be performed.)

Grant Management

Administer and oversee Federal and other grants as directed.

Interpret grant regulations to coordinate and complete the timely submission of grant forms and reports as per local, federal and state regulations. Advises the Director and/or Deputy Director on the expenditure of grant funds as per Plans established under various programs.

Keep up-to-date on latest developments related to current and future grant programs.

Communicate, record data, identify direct and indirect costs, identify whether costs are allowable and allocable.

Ensure that the grant funds are used in compliance with grant requirements.

Record and analyze performance metrics and performance measures.

Perform Risk Assessments for sub-recipients, including SAM.gov verification processes.

Prepare and submit monthly, quarterly, semi-annual, annual, and close-out reports.

Analytics

Assist Deputy Finance Director and Finance Director with budgetary review and analysis.

Perform analytics for budget preparation, long-term financial planning, and year-end processes.

Assist with preparations of the statistics and demographics for the Annual Comprehensive Financial Report and Budget document.

Bid Administration

Upon receipt of a completed Request to Bid form and after approval by the City Manager, work with Department Directors and Division Superintendents to prepare bid specifications.

Assume responsibility for seeking open competition for formal bids, requests for proposals (RFPs), and requests for qualifications (RFQs); maintaining bidders lists of potential contractors of City-required goods and services.

As appropriate, convene pre-specification conferences to assist in the drafting of open and competitive bidding specifications, and, as appropriate, convene pre-bid conferences for the purpose of reviewing and clarifying the bid specifications and answering potential bidders questions about the bid project.

Assure that publication notices (legal notice) for City formal bids are provided to the City Clerk for inclusion in the City official newspaper a minimum of 10 working days prior to the bids opening date or as otherwise required by Kansas Statutes.

Assure that bids received are received on time and in correct form and assure that bids are kept secure prior to the bid opening; and conduct the bid opening.

General Ledger Maintenance

Process miscellaneous journal entries, as directed.

Process monthly interfund transfers, as directed.

Reconcile asset and liability accounts for all funds on a monthly basis.

Assist with bank reconciliations, as needed, as directed by the Deputy Finance Director.

Maintain general ledger funds, departments, divisions, and account numbers as directed by the Deputy Finance Director or Finance Director.

Prepare monthly, quarterly, or annual reports as directed and required, such asthe annual US Census of municipal finance survey as well as other federal and state reports.

Accounts Payable

Assist with establishing and assigning vendor numbers for new vendors, maintain vendor records, and monitor vendor self-serve entries for new vendors.

Be the backup for accounts payable and purchasing card processing.

PERIPHERAL DUTIES

Act as payroll backup, as needed.

Act as accounts receivable and payable back-up.

Assist with Capital assets, as directed.

Assist with year-end activities, as direc

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