Summary This position is located under the VA Community Care (VACC) Service at the C.W. Bill Young VA Medical Center, Bay Pines, FL. The Supervisory Medical Support Assistant (SMSA) continuously embraces and supports the mission, vision, and values of the VA Healthcare System. This position is responsible for the supervision of Lead Medical Support Assistants and (Advanced) Medical Support Assistants. Responsibilities The Supervisory Medical Support Assistant conducts program analysis studies and evaluations for situations that affect the orderly and efficient processing of the VACC Program. Assignments at this level include, but are not limited to the following: The supervisor is responsible for planning, organizing, directing and evaluating the activities of subordinate administrative and clerical staff. Responsible for monitoring staff competencies and updates staff competency folders in accordance with all regulatory guidelines and identifying continuing education and training needs. Responsible for managing Human Resource aspects of service operations, including hiring process, disciplinary action and Labor/Management relations. Collaborates with Supervisor with recommendations for resource management and distribution, assessing staffing levels and needs, space planning, and assessing equipment and technology needs long with corresponding requests for needed resources. Receives formal grievances, resolving those that can be resolved at a supervisory level. Takes disciplinary action as deemed necessary and proposes to a higher authority a specific disciplinary action consistent with the facts. Complies with and ensures that the Department of Veterans Affairs EEO guidelines are followed within the section. Supervisory Medical Support Assistant works collaboratively in an interdisciplinary coordinated care delivery model within VACC to accomplish tasks at hand, performing any needed function associated with patient care and treatment. Interprets national regulations, policy, legislation, directives, and polices relating to the Care in the Community Program, patient eligibility, and quality/risk managements within the VA in order to develop guidance for compliance. Uses advanced knowledge of VACC, Mission Act Eligibility, Geoburden Eligibility, Excess Burden Eligibility, Care Not Offered Eligibility and Transfers to a Community Hospital and DOMA programs to provide guidance to staff. Analyzes and evaluates, on a quantitative or qualitative basis, the effectiveness of programs or operations in meeting established goals and objectives. Uses analytical techniques to evaluate findings and makes authoritative recommendations to the program manager. All first time supervisors are required to serve a 1-year probationary period. Work Schedule: Monday - Friday 8:00 am-04:30pm. Permanent Change of Station (PCS): Not authorized. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job. All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959. Must be proficient in written and spoken English. Subject to background/security investigation. Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Must pass pre-employment physical examination. Training-Service Agreement and Mobility Agreement required. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). Complete all application requirements detailed in the "Required Documents" section of this announcement. As a condition of employment for accepting this position, you will be required to serve a 1 or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Basic Requirements: United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy. English Language Proficiency: MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005, Part II, Chapter 3, Section A, paragraph 3.j. May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria). Grade Determinations: In addition to the basic requirements for employment listed in paragraph 3 above, the following education and experience criteria must be met when determining the grade of candidates: Supervisory Medical Support Assistant, GS-679-8 Experience. One year of experience equivalent to the [GS-679-7] grade level leading or supervising MSAs or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting. Assignment. Supervisory Medical Support Assistant at this level oversees programs at medical centers and/or satellite outpatient clinics. They have full responsibility for supervising at least one subordinate Medical Support Assistant (MSA) team leader, supervisor, or equivalent administrative patient support staff in a non-VA medical inpatient, outpatient, or interdisciplinary setting. Assignments at this level include, but are not limited to: evaluating the work of subordinate staff; resolving complex problems to ensure patient services are met; evaluating new products, equipment, and systems to make recommendations for improved operations; identifying educational or training needs; making final decisions on hiring selections; evaluating performance, and taking disciplinary action when necessary. The employee has administrative and professional responsibility for planning and directing the subordinate lead, supervisor, and MSA's activities. Responsible for extracting and analyzing data to provide reports to senior management in support of tracking measures. For all assignments above the full performance level, the higher-level duties must consist of significant scope, administrative independence, complexity (difficulty) and range of variety as described in this standard at the specified grade level. Demonstrated Knowledge, Skills, and Abilities. Candidates must demonstrate [all of] the KSAs below: Ability to provide the full range of administrative and supervisory duties to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation of awards and/or advancements. Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations. Ability to provide briefings, orientations, staff development, and training [in a patient support setting]. Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs. Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and empowering the team to collaborate and resolve problems within a complex systems environment. Reference: For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/. The full performance level of this vacancy is GS-679-8. Physical Requirements: The physical demands of the work are generally minor. The work is primarily sedentary (6-8 hrs.), although there is some walking, bending, and carrying of bulky files and some extended periods of standing. Education THERE IS NO EDUCATION SUBSTITUTION FOR THE GS 08 POSITION Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. This position is in the Excepted Service and does not confer competitive status. VA encourages persons with disabilities to apply. The health-related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
