Office Manager

Robert Half • Vista, CA • 2h ago

Description

A well-established healthcare organization in Vista is seeking an experienced Office Manager to oversee daily administrative and operational functions for a busy clinical office. This role is ideal for a highly organized professional who thrives in structured environments and understands the importance of accuracy, compliance, and patient-centered operations.

Position Overview

The Office Manager will serve as the operational backbone of the office, ensuring smooth workflow across front office, administrative, and support teams. This role requires strong leadership, operational oversight, and the ability to manage multiple priorities while maintaining a professional and welcoming environment.

Key Responsibilities

Oversee daily office operations, staffing schedules, and administrative workflows

Supervise front office and administrative staff, including training and performance support

Ensure compliance with healthcare regulations, internal policies, and documentation standards

Manage vendor relationships, office supplies, and facility needs

Support billing, payroll coordination, and timekeeping processes

Monitor office performance metrics and identify opportunities for process improvement

Serve as point of contact for internal departments and external partners

Assist leadership with reporting, budgeting, and operational planning

Requirements

Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred

4+ years of office management or administrative leadership experience

Prior experience in healthcare or regulated environments strongly preferred

Strong organizational and problem-solving skills

Excellent communication and interpersonal abilities

Proficiency in Microsoft Office Suite and administrative systems

Ability to manage confidential information with discretion

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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