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Bookkeeper - Central Office - Decatur, GA (ADM)

State of Georgia • Decatur, GA • 20h ago

?? Georgia - Decatur (https://ga.referrals.selectminds.com/jobs/75473/other-jobs-matching/location-only)

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Education

Juvenile Justice, Georgia Department of - DJJ

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5 hours ago Post Date

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Job Summary:

The Title IA Bookkeeper is responsible for managing and monitoring all financial transactions related to Title I, Part A federal funds. This role ensures compliance with federal, state, and district regulations by maintaining accurate financial records, supporting budgeting processes, coordinating purchasing and procurement, and preparing required documentation. The bookkeeper ensures that Title I funds are used effectively, efficiently, and in alignment with approved program plans.

Primary Duties & Responsibilities:

Financial Management & Compliance

Maintain an updated copy of Title IA Con App (including all amendments)

Maintain accurate and current financial records for all Title IA accounts.

Track expenditures, encumbrances, and balances to ensure compliant fund use.

Prepare and submit required documentation for audits, monitoring, and reporting.

Attend all Title I meetings and required trainings.

Ensure adherence to federal, state and district procedures.

Budget Support

Assist with the development, revision, and reconciliation of the Title IA budget.

Provide regular budget updates to supervisor, program coordinator, finance manager and school leaders.

Identify potential budget issues and recommend amendments as needed.

Purchasing & Procurement

Process receipts and pay all invoices in a timely manner.

Verify that all expenditures meet federal allowable-use requirements.

Maintain documentation for equipment, inventory, and materials purchased with Title I funds.

Call vendors to get quotes, packaging slips, and invoices.

Record Keeping & Reporting

Maintain organized financial logs, digital folders, and documentation required for audits.

Support timely submission of district and state financial forms and reports.

Uphold all documentation standards for monitoring and compliance.

Collaboration & Communication

Work collaboratively with supervisor, program coordinator, school leaders, and district finance staff.

Provide guidance to school personnel on financial procedures and allowable costs.

Communicate clearly and professionally regarding budget status and documentation needs.

Minimum Qualifications:

Associate's degree from an accredited college in related field AND 2 years' experience related to bookkeeping

Preferred Qualifications:

Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess the following:

Three (3) years of experience in bookkeeping and/or office management and grants

One (1) year of working with school district policies and practices

Excellent verbal and written communication skills

Proficiency in Microsoft Office

Bachelor's degree in related field

Benefits:

In addition to a competitive salary & benefits, GA Department of Juvenile Justice is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation, and sick leave. We are a qualified employer for the Federal Public Service Loan Forgiveness Program.

For more information, visit https://djj.georgia.gov/Online-Applications/employee-benefits

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION.

ALL APPLICATIONS WILL BE PRESCREENED.

DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Qualifications to be determined by hiring organization based upon position requirements.

Additional Information

Agency Logo:

Requisition ID: EDU0A5N

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