Legal Collections Administrative Assistant

EquipmentShare • United States, United States • 6d ago

Build the Future with Us - EquipmentShare is Hiring a Legal Collections Administrative Assistant

At EquipmentShare, we're not just filling a role - we're assembling the best team on the planet to build something that's never been built before. We're on a mission to transform an industry that's been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We're hiring a Legal Collections Administrative Assistant for our Corporate HQ in Columbia, MO and we're looking for someone who's ready to grow with us, bring energy and drive to their work, and help us build the future of construction. We are seeking a highly motivated and detail-oriented administrative assistant to support our legal collections team. This role is crucial in ensuring the effective management of clerical and administrative functions associated with recovering overdue accounts. The ideal candidate will thrive in a fast-paced environment, demonstrate a high level of professionalism, and bring a strong sense of initiative and organization to their work.

Primary Responsibilities

Prepare legal documentation such as garnishments and bankruptcy claims.

Conduct online research on companies with overdue accounts.

Search internal and third-party databases for account and collections-related information.

Open, review, and distribute mail for the legal collections team.

Draft and dispatch collection letters and official forms.

Communicate with government agencies via telephone and email to obtain or provide information related to collections.

Why EquipmentShare?

Because we do things differently - and we think you'll feel it from day one. We're a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn't just run our business - it also makes your job easier, safer, and more connected. Whether you're behind the wheel, under the hood, leading a branch, or closing deals - tech supports you, and you drive us forward.

We're a team of problem-solvers, go-getters, and builders. And we're looking for teammates who take pride in doing meaningful work and want to be part of building something special.

Perks & Benefits

Competitive compensation

Full medical, dental, and vision coverage for full-time employees

Generous PTO + paid holidays

401(k) + company match

Gym membership stipend + wellness programs (earn PTO and prizes!)

Company events, food truck nights, and monthly team dinners

16 hours of paid volunteer time per year - give back to the community you call home

Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that's not just changing an industry for the sake of change - we're transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you're excited about the opportunity to grow within a fast-paced, mission-driven environment.

We're looking for people who:

See challenges as opportunities

Embrace change and continuous improvement

Bring energy, effort, and optimism every day

Skills & Qualifications

Strong proficiency with administrative and office software, including Microsoft Office, Google Suite, and similar platforms.

Excellent written and verbal communication skills for effective collaboration with internal teams and external stakeholders.

Outstanding organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

High attention to detail, with the ability to review and prepare accurate documents and correspondence.

Demonstrated discretion and professionalism when handling confidential or sensitive legal information.

Solid deductive and inductive reasoning skills used to support decision-making and document preparation.

Familiarity with standard office equipment, including printers, scanners, copiers, and postage machines.

Proven time management skills and ability to work independently or collaboratively as part of a team.

Strong interpersonal and customer service orientation when interacting with colleagues, agencies, and clients.

Ability to quickly adapt to changing priorities, new legal procedures, or evolving workflows.

Basic project coordination experience, such as tracking deadlines and maintaining task lists.

Comfort with data entry and producing simple reports from spreadsheets or internal databases.

Experience with document organization and maintaining well-structured records for legal or administrative use.

Education and Experience

High School Diploma or equivalent required.

Minimum of one (1) year of experience in an administrative or clerical support role.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Must be able to access and navigate all areas of the office.

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative - A Workplace For All - is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here - because you do.

EquipmentShare is an EOE M/F/D/V.

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