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Administrative Assistant

CAI • Lowell, IN • 8h ago

Req number:

R6892

Employment @type:

Full time

Worksite flexibility:

Onsite

Who we are

CAI is a global technology services firm with over 8,500 associates worldwide and a yearly revenue of $1 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right-whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are looking for a motivated Administrative Assistant ready to take us to the next level! If you have strong communication and organization skills, and are looking for your next career move, apply now.

Job Description

We are looking for an Administrative Assistant to provide administrative and clerical support to our client's staff. This position will be full-time contract and onsite .

What You'll Do

Receive visitors and schedule appointments for the Division/District Commander and Assistant Commander

Answer telephones, take messages and/or direct questions to appropriate personnel

Compose and prepare memorandums, letters, reports, and correspondence as requested by the Division/District Commander, Assistant Commander, and other designated personnel

Develop and maintain filing systems

Perform other clerical and administrative tasks as required

Distribute incoming inter-department and US mail

Type correspondence, agendas, meeting minutes, and required reports

Process attendance and overtime reports as required

Assure proper disbursement of any funds as designated by the Commander, maintain accurate records, and submit necessary paperwork

Prepare daily outgoing mail

Create necessary forms utilizing the computer

Prepare and distribute various reports, forms, and documents

Establish and maintain various computer files

Prepare, review for accuracy, and forward billings

Perform routine maintenance of office equipment including backing up and purging computer files

Compile, record, tabulate, and file monthly reports as required

Receive and disseminate information to the general public and news media as required

Properly handle confidential information, correspondence, and other documents

Make travel and lodging arrangements as required

Perform other duties as required

What You'll Need

Required:

Must be a high school graduate or possess an equivalent GED

Must successfully complete Department typing test

Must be able to proofread documents with accuracy as demonstrated by Department testing

Must be able to access, input, organize, file, and retrieve information using a computer

Ability to communicate effectively, both verbally and in writing

Must be able to work with minimal supervision, prioritize work, and meet deadlines

Ability to work with spreadsheets, databases, and specialized software

Knowledge of general office procedures and clerical skills

Ability to operate and maintain office equipment including calculators and computers

Ability to function independently

Ability to maintain confidentiality

Preferred:

Advanced computer skills and ability to work with specialized software

Physical Demands

Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards

Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

dnp

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 - 8111.

$17.87 per hour

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.

CAI

Go to Apply

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