Marketing Administrative Assistant - Business & Industry Services
Job Summary:
This position provides a broad spectrum of analytical and strategic functions to the Mississippi Power - Business and Industry Services (B&IS) group. The B&IS group operates in a dynamic environment aimed at providing tailored engineered solutions to our customer base spanning a broad range of technologies and applications. The targeted customers include municipalities, schools, universities, hospitals, federal, industrial as well as commercial customers.
B&IS is a licensed engineering firm as well as a general contractor operating primarily in the 23-county service area of Mississippi Power Company. The services we provide include energy efficiency and conservation measures related to air-conditioning, heating, lighting, controls, water, etc., back-up generation and renewable energy source solutions, as well as specific industrial and commercial solutions related to process improvements and productivity enhancements including O&M services.
The Marketing Administrator in B&IS is a pivotal role, responsible for marketing strategies and optimizing operational efficiencies. This position serves as a critical link between B&IS and accounting, supply chain, and compliance, ensuring seamless integration and execution of business objectives. The Marketing Administrator is tasked with analyzing market trends, developing promotional strategies, managing contracts, and guiding project management compliance requirements. Additionally, this role is instrumental in maintaining regulatory compliance and coordinating with the MS Department of Revenue Services on contractor tax matters. By leveraging analytical skills and strategic insights, the Marketing Administrator contributes to the overall growth and success of the B&IS team, aligning with Southern Company's commitment to innovation and excellence.
The position interacts daily with all members of the B&IS group to ensure that the workflow process proceeds smoothly from conception of a project to engineering then to construction and closeout including payments, invoicing, record keeping, reporting, and compliance.
The position works with MPC Corporate Com to develop marketing and promotional strategies for the group along with supporting collateral material aimed at highlighting and perpetuating the business in various customer markets.
Job Requirements:
The position is responsible for overseeing all compliance-related requirements for the B&IS group. Analyzing work scopes for individual projects to determine compliance requirements that meet the following:
contracting terms and conditions
state laws around engineering and construction work
federal contracts with varying Federal Acquisition Regulations.
MPC policies
bonding and insurance requirements
This position is responsible for managing contractor tax for all of MPC, collaborating with accounting and the Mississippi Revenue Department in managing contractor tax requirements. This position will calculate, pay and maintain tax records and be the lead for responding to audits associated with contractor tax.
This position is responsible for managing MPC B&IS Policies and modifying as needed per changes in compliance requirements including changes to state or federal law .
This position is responsible for analyzing and tracking compliance training requirements based on MPC B&IS Policies, general contractor requirements, and ensure all B&IS employees' compliance training is up to date.
This position is responsible for assisting with key project management duties: contract review and approval, accounting review, legal review, registering and filing permits and certifications, obtaining performance and payment bonds, managing invoicing, creating purchase requisitions and developing proposals.
This position is responsible for tracking and reporting profitability of individual projects as well as business profitability. This position will extract data from JETS, OACS, and the B&IS database for analyzing and calculating revenue and expenses associated with all projects.
This position is responsible for managing contracts with customers and sub-contractors while working with Accounting, Legal and Supply Chain on contract approval. This position is responsible for analyzing individual contracts and ensure proper accounting and legal reviews are completed.
This position is responsible for maintaining B&IS O&M inspection and action item tasks. This includes analyzing inspection reports and creating corrective work orders based on criticality.
The position works with MPC Accounting and Accounts Payable to ensure that B&IS projects are being timely invoiced as well as paying our suppliers and subcontractors in adherence to contract requirements and policies.
This position takes a proactive lead in developing Marketing promotional materials strategically aimed at highlighting the capabilities, breadth, and successes of the team.
Education and Experience:
Bachelor's degree in marketing, business administration, accounting, finance, construction management or work experience in the related fields.
Experience in one or more of the following areas: contract management, financial analysis, contract administration and contract development is preferred.
Experience with data analysis and financial reporting is preferred.
Project management experience preferred: familiarity with project management methodologies and tools to effectively support project execution.
Knowledge, Skills and Abilities:
Excellent communication skills, both oral and written, are vital to fulfilling the requirements of the position. This includes active listening as well as speaking concisely.
Demonstrated analytical, interpersonal, and creative problem-solving skills.
Proficient with various Microsoft Office programs such as:
Word
Excel
PowerPoint
Proficiency in data analysis and financial reporting.
Strong organizational and multitasking abilities.
Ability to work independently and take initiative.
Must be a "people person" with a positive outlook who easily interacts with team members as well as having "Customer Service" focus.
Must be able to work inter-departmentally with groups including Marketing, Accounting, Supply Chain, Legal, Compliance & Auditing, as well as Division Operations.
Must be able to collaborate externally with customers, vendors, contractors, engineering firms, etc.
Must have a "sense of urgency" and be able to multi-task and get work accomplished quickly with a heightened focus upon accuracy and organization all with an attention to detail.
Must be comfortable with and able to work within a structured setting of procedures, rules, and regulations where compliance within such a framework is required.
Must be knowledgeable with invoicing processes and able to learn various customer invoicing interfaces.
Behavioral Attributes:
Demonstrates Our Values (Safety First, Unquestionable Trust, Superior Performance, Total Commitment)
Models Ethical Conduct
Ability to cultivate a team environment for project success.
Ability to resolve conflict between individuals and functional areas.
Enjoys working with a large and diverse group of people to accomplish projects as a team.
Work Location and Travel:
The team works in a dynamic office building environment together daily with frequent one-on-one interaction as well as team interactions.
The individual will be expected to leave the office from time to time and travel to other MPC work locations as well as potentially to customer locations, project construction sites, city and county offices and Federal offices within our service territory. Must have a current active driver's license.
The individual will have the opportunity to travel outside of MPC's service territory for training and conferences from time to time. Additional participation in committees as well as meetings at other Southern Company sites may be required from time to time.
Mississippi Power , a subsidiary of Southern Company, provides clean, safe, reliable, and affordable energy to more than 192,000 customers and communities in 23 southeast Mississippi counties. For over 100 years, Mississippi Power is a leader in customer service, workforce development and education, environmental stewardship, and employee volunteerism. The company is an industry leader when it comes to working safely, providing around-the-clock reliable service and its expert storm response. Mississippi Power has been at the forefront of innovation in the state through strategic partnerships in electric transportation and solar energy. The company has worked with the Coast Transit Authority to put the state's first electric public transportation bus in operation and with Forrest County Agriculture High School on the state's first electric school bus. It also partnered with the Hattiesburg Zoo on a new electric train and worked with the country's largest Domino's franchise to electrify its delivery fleet. Also, a leader in renewable energy, Mississippi Power partnered with the Naval Construction Battalion Center to install the first microgrid at a Navy facility. The company was among the first to introduce utility scale solar in the state with nearly 160 MW of renewable energy produced, enough to power 23,000 homes for a year. Mississippi Power's mission is to provide world-class value to our customers and communities every day.
Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit www.southerncompany.com .
Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf . Additional and specific details about total compensation and bene?ts will also be provided during the hiring process.
Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law.
Job Identification: 16437
Job Category: Administrative & Clerical
Job Schedule: Full time
Company: Mississippi Power
