EXECUTIVE ASSISTANT - ADMINISTRATION

Aspirus Ironwood Hospital • Duluth, MN • 8h ago

Compassion. Accountability. Collaboration. Foresight. Joy.

These are the Aspirus Core Values; and we are looking for the BEST around to join us as we demonstrate those values Every. Single. Day.

ASPIRUS ST. LUKE'S ADMINISTRATION BUILDING in Duluth, MN is seeking an EXECUTIVE ASSISTANT to join our ADMINISTRATION team!

Salary Range: $24.50 - $35.53 Hourly

Schedule/Hours: DAY ONLY, 8 hours

Weekend Requirement: Generally No Weekends

FTE: FULL TIME, 1.000000 FTE

The Executive Assistant provides advanced and complex secretarial and administrative support services to Vice Presidents, often times involving confidential information. Responsible for composing and editing correspondence and reports; establishing and maintaining records; coordinating and supporting special projects; investigating information and providing assistance for a variety of other related activities. Requires excellent communication skills to establish and maintain positive internal and external working relationships.

MINIMUM QUALIFICATIONS

Education: Bachelor's Degree

Experience: N/A

Licensure/Certification/Registration: N/A

PREFERRED QUALIFICATIONS

Education: N/A

Experience: Executive assistant experience or three (3) years of secretarial experience, Knowledge of working in a health care setting.

Licensure/Certification/Registration: N/A

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of basic communication skills and working with people. Proficiency with Microsoft Office products including Word, Excel and PowerPoint. Ability to communicate assertively and appropriately with employees and the general public; ability to operate duplicating equipment; to spell and use good English; to understand and carry out oral and written instructions; to maintain records, files and reports and keep them organized; to maintain confidentiality; to prioritize and meet deadlines; to work concurrently with numerous details and interruptions with accuracy and timeliness.

READING - Intermediate: Ability to read and interpret documents such as operating and maintenance instructions and procedure manuals.

WRITING - Intermediate: Ability to write routine reports, correspondence, or procedures.

SPEAKING - Intermediate: Ability to effectively present information in one-on-one, small group situations or before groups of customers, clients, and other employees of the organization.

MATHEMATICAL SKILLS - Intermediate Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals and to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to compute rate, ratio, and percent and to draw or interpret bar graphs to apply concepts of basic algebra and geometry.

REASONING ABILITY - Intermediate Skills: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

PHYSICAL DEMANDS AND ENVIRONMENT

PHYSICAL DEMANDS

Ability to talk, hear, sit and reach for a period of eight (8) hours.

Stand - Occasionally Under 1/3 (1-2.5 hours)

Walk - Occasionally Under 1/3 (1-2.5 hours)

Sit - Continuously Over 2/3 (5.5 - 8 hours)

Use hands to finger, handle, or feel - Continuously Over 2/3 (5.5 - 8 hours)

Reach with hands and arms - Occasionally Under 1/3 (1-2.5 hours)

Stoop, Squat, Kneel, or Crouch - Occasionally Under 1/3 (1-2.5 hours)

Bending-repetitive forward - Occasionally Under 1/3 (1-2.5 hours)

Talk or hear - Continuously Over 2/3 (5.5 - 8 hours)

LIFTING REQUIREMENTS

Up to 10 pounds - Frequently 1/3 to 2/3 (2.5 - 5.5 hours)

Up to 25 pounds - Occasionally Under 1/3 (1-2.5 hours)

WORK ENVIRONMENT

Typical Noise Level - Moderate noise (examples: business office with computers and printers, light traffic).

WORKING CONDITIONS

Typical office environment.

Employee Benefits

Full benefits packages available for part- and full-time status.

PTO accrual from day one!

Generous retirement plan with match available.

Wellness program for employees and their families.

Aspirus St. Luke's in Duluth is a cornerstone of health care in northeastern Minnesota, offering a wide range of medical specialties and advanced care services. With a history dating back to 1881, this downtown Duluth hospital has grown into a comprehensive medical center with a strong commitment to patient-centered care. The facility features a 267-bed hospital, state-of-the-art surgical and imaging technology, and a nationally recognized heart and vascular center. As part of the broader Aspirus system, St. Luke's is also known for its excellence in orthopedics, cancer care, and women's and children's health. In addition to the main hospital campus, the Duluth area includes multiple primary and specialty care clinics that serve the Twin Ports and surrounding communities. Duluth, MN (https://visitduluth.com/)

Our Mission : We heal people, promote health and strengthen communities.

Our Vision: Aspirus is a catalyst for creating healthy, thriving communities, trusted and engaged above all others.

As an Aspirus team, we demonstrate caring, we plan to impact the future, work with happiness and enthusiasm, recognize our power to make a difference and improve the health of our communities.

Aspirus Health is a nonprofit, community-directed health system based in Wausau, Wisconsin, serving northeastern Minnesota, northern and central Wisconsin and the Upper Peninsula of Michigan. The health system operates 18 hospitals and 130 outpatient locations with nearly 14,000 team members, including 1,300 employed physicians and advanced practice clinicians. For more information visit aspirus.org.

Click here (https://www.aspirus.org/about) to learn more.

Position EXECUTIVE ASSISTANT - ADMINISTRATION

Location

Req ID 99158

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