Administrative Program Specialist A-B
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Administrative Program Specialist A-B
Salary
$3,127.00 - $6,136.00 Monthly
Location
Lake Charles, LA
Job Type
Promotion
Job Number
216243
Department
Lake Charles Harbor & Terminal District
Opening Date
01/08/2026
Closing Date
1/18/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
TO ACTIVELY CREATE, FACILITATE AN,D ENHANCE BENEFITS FROM MARITIME TRANSPORTATION AND ECONOMIC DEVELOPMENT FOR THE BENEFIT OF ITS CUSTOMERS, STAKEHOLDERS, AND THE CITIZENS OF SOUTHWEST LOUISIANA
About this position:
An ideal candidate should possess the following competencies:
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement
Displaying Expertise: The ability to demonstrate specialized knowledge, skills, and experience to apply subject matter expertise in diverse and evolving @contexts.
Managing Performance: The ability to plan, monitor, and document employee performance throughout the year.
Acting Decisively: The ability to make timely, confident decisions using sound reason
Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change. - Successful Behaviors: Adjusts quickly and stays effective during change
Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
Developing Plans: The ability to create structured strategies and plans that support the achievement of defined goals and objectives.
The Administrative Program Specialist A serves as the central coordinator for the Port's Operations Department of the 10th-ranked Port in the United States as ranked by the USACE Waterborne Statistics list, overseeing administrative, financial, and operational functions that directly impact cargo handling efficiency, customer satisfaction, and workforce management. This role bridges leadership, customers, and staff, ensuring seamless communication, accurate reporting, and strategic support for decision-making. The position requires initiative, cross-departmental collaboration, and the ability to lead system improvements that enhance operational performance and accountability.
NOTE;ONLY CURRENT, PERMANENT, CLASSIFIED EMPLOYEES OF THE LAKE CHARLES HARBOR & TERMINAL DISTRICT
Minimum Qualifications
Three years of experience in administrative services; OR
Six years of full-time work experience in any field; OR
A bachelor's degree.
EXPERIENCE SUBSTITUTION:
Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .
Job Duties and Other Information
Job Duties:
Coordinate daily cargo handling and scheduling directly with major customers (Halliburton, Phillips 66, Citgo, La Pigment), ensuring efficient terminal operations.
Provide strategic planning support to the Director of Operations, Marine Terminal Superintendent and Bulk Terminal Manager by analyzing schedules and resource allocation.
Ensure system efficiency by identifying issues and implementing improvements to support long-term operational success.
Manage payroll and attendance for approximately 40 employees across multiple departments, ensuring accuracy and compliance. - Prepare detailed customer charge records, linking labor, equipment, and fuel usage to billing accuracy.
Monitor employee leave balances, proactively addressing issues with supervisors. - Oversee requisitions, purchasing, and vendor agreements for Bulk Terminal #1 and City Docks, ensuring cost control and accountability.
Track and reconcile fuel usage, rental agreements, and outside service expenses for all Port equipment and vehicles. Strategic Reporting & Budget Support (20%) - Consolidate operational data to reconcile invoices and support budget preparation.
Act as the point of contact between HR and Operations staff, ensuring compliance with handbook updates and Civil Service training requirements. - Maintain training records and ensure timely submission to HR.
Operations in meetings, documenting and distributing key decisions to leadership and staff. - Strengthen communication channels between departments to improve operational efficiency.
Serve as backup for Administrative Program Specialist C, Administrative Coordinator 4, and the Marine Terminal Superintendent's office, ensuring continuity of operations.
Position-Specific Details:
Appointment Type: Promotional
Career Progression: This position does participate in a Career Progression Group.
Compensation: The salary offered will be determined based on qualifications and experience.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
How To Apply:
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this vacancy contact:
Jo Ellen Elliott
Lake Charles Harbor & Terminal District
jelliott@portlc.com
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
02
CE: Explain your rating by providing specific and relevant examples in the box below.
03
AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.
1= I have no experience and/or am uncomfortable adapting to change
2= I have limited experience or require assistance to adapt to change
3= I can adapt to change
4= I can adapt to change and help others improve their ability to adapt to change
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AC: Explain your rating by providing specific and relevant examples in the box below.
05
DP: Rate your ability to develop plans based on our definition: The ability to prioritize tasks and competing demands to create accurate plans.
1= I have no experience and/or am uncomfortable developing plans
2= I have limited experience or require assistance to develop plans
3= I can develop plans
4= I can develop plans and help others improve their ability to develop plans
06
DP: Explain your rating by providing specific and relevant examples in the box below.
07
Are you a current, permanent employee of Lake Charles Harbor 7 Terminal District?
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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