Administrative Assistant 3

RED Inc. Communications • Idaho Falls, ID • 2d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2481753

Perform a variety of advanced secretarial and clerical duties designed to expedite the maintenance, processing and recording of administrative business. Including the processing of information, data and documents to facilitate communication or coordinating office, activities, practices and procedures.

Essential Job Functions and Responsibilities:

Compose and/or @type, edit, and proof a variety of documents,

reports, and correspondence. Design and/or create charts and graphs to be used in oral presentations. Initiate and respond directly to correspondence of both routine and non-routine nature.

Order supplies via company system. Be Point of Contact and escort

vendors performing maintenance on office equipment.

Receive, refer, and/or answer mail, walk-in and telephone inquiries

regarding organization activities.

Efficiently manage and coordinate multiple calendars/schedules with

accuracy and efficiency while prioritizing time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings.

Support office operations by coordinating requests for information

or providing general direction to others.

Coordinate travel accommodations and prepare travel expense records

Handle project classified and unclassified sensitive data and

materials according to protocol while maintaining surveillance against security infractions and violations.

Advise managers and personnel in making decisions to retain, store,

or destroy organization records, ensuring special record-keeping requirements are met for various record classifications.

Maintain office records and files and ensure confidentiality and

security of sensitive and confidentiality and security of sensitive and controlled documents.

Logistical space coordination and onboarding of new employees.

Facilitate phone/move requests, and other maintenance and service requests for employees. Property management and space management.

Monitor status of critical items, assignments, and deadlines to

ensure timely completion.

May escort un-cleared visitors as requested.

Knowledge/Skills/Abilities:

Understand the operation of standard office equipment performing

word processing, document preparation, spreadsheets, etc.

Knowledge of procedures and methods related to filing and

documenting and modern office practices and procedures

Knowledge of English composition, spelling, grammar, punctuation,

etc.

Knowledge of basic mathematics, basic accounting, or bookkeeping

Interpersonal communication skills and telephone etiquette, and

basic public relations

Ability to proactively anticipate needs and take appropriate actions

to ensure activities are prioritized area aligned to advance mission

Ability to work independently in meeting various deadlines and work

pressures

Ability to produce or compose formal documents, reports and records

Minimum Qualifications

Proficient in Microsoft Office Suites

Self-starter, able to work under pressure to meet commitments while

maintaining quality of work and effective interface

Must be a US citizen

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