Accounts Payable Clerk

Aston Carter • Menands, NY • 10h ago

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable transactions supporting multiple campuses within a large healthcare system. This includes invoices, reimbursements, refunds, credits, and related transactions across multiple payment methods.

This role plays a critical part in ensuring operational efficiency, regulatory compliance, and excellent service to internal teams and external suppliers.

Location: Menands, New York -- FULLY ON-SITE - This position requires 100% on-site presence.

MUST-HAVE QUALIFICATIONS

Minimum 2 years of hands-on Accounts Payable experience

Experience processing high volumes of vendor invoices

Proficiency using accounting or ERP software

Strong attention to detail and accuracy

Ability to work full-time on-site, Monday through Friday

Core Responsibilities

Accounts Payable Processing

Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software

Follow Treasury cash allocation guidance for payment prioritization

Monitor invoices with:

Sensitive payment terms

Rebate or early-payment discount opportunities

Identify issues requiring escalation and address them promptly

Payment & Documentation Control

Compile, verify, and distribute mailed payments in a timely manner

Ensure all invoices and expense reimbursements contain required approvals and documentation

Enforce supplier file processes to ensure payments are issued to the correct:

Supplier

Location

Payment method

Recordkeeping & Compliance

Maintain tracking databases for invoices unable to be processed in ERP

Review, update, and validate documentation at least weekly

Maintain organized, accessible records to support audits and regulatory compliance

Support & Collaboration

Respond promptly and professionally to inquiries from:

Internal departments

External suppliers

Provide guidance and support regarding invoice processing, payment status, and related policies

Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives

Month-End & Special Projects

Assist with monthly and year-end close activities, including 1099 preparation

Support identification and recovery of unclaimed funds

Required Qualifications

2+ years of Accounts Payable experience

Associate's degree or equivalent practical experience

Experience with:

Vendor invoice processing

Accounting or ERP systems

Strong organizational and time-management skills

Nice-to-Have Skills

Microsoft Office proficiency (Excel preferred)

Administrative support experience

Filing, scanning, and document management

High-volume data entry skills

Strong computer literacy and typing accuracy

Work Environment

Schedule: Monday-Friday, 8:00 AM - 4:30 PM (30-minute lunch)

Setting: Professional office environment

Team: Accounts Payable group of 15+ employees

Dress Code: Business Casual

Job Type & Location

This is a Permanent position based out of Menands, NY.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Menands,NY.

Application Deadline

This position is anticipated to close on Jan 22, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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