ADMINISTRATIVE ASSISTANT II - 42004336
Date: Jan 7, 2026
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\operations/human\resource\management/for\job\applicants/e\verify) .
Requisition No: 867135
Agency: Agriculture and Consumer Services
Working Title: ADMINISTRATIVE ASSISTANT II - 42004336
Pay Plan: Career Service
Position Number: 42004336
Salary: $43,000.10 - $47,300.24
Posting Closing Date: 01/15/2026
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
ADMINISTRATIVE ASSISTANT II
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
OFFICE OF AGRICULTURAL LAW ENFORCEMENT
ONLY CURRENT STATE PERSONNEL SYSTEM
EMPLOYEES WILL BE CONSIDERED. ***
The headquarters for this position is located in Tallahassee
Administrative Assistant II Duties:
Assists the Supervisor
Agency Fleet Management: Assists with overall fleet management. Ensures completion of monthly vehicle logs by vehicle operators and ensures data from the logs is entered into Fleetwave. Updates the agency's AVIMS fleet management Sharepoint page to ensure accurate records are kept of each vehicle in the agency's fleet regarding vehicle data including state tag numbers, location, assignment, mileage and disposal information. Assists with the preparation of vehicle movement and vehicle disposal documentation for DMS at the end of vehicle lifecycle. Requests Sunpass stickers for agency vehicles. Assists with other fleet management projects as directed.
Agency Annual Promotional Process: Assists with the agency's annual promotional process. Schedules process meetings at the direction of the SMAII-SES. Assists with preparation of meeting notes and follow up needs. Assists with the cataloging and preparation of final test questions once approved by the SME panel. Assists with test scheduling and other administrative preparations for the annual exam cycle. Compiles other promotional process documents as necessary for a successful exam cycle.
Inventory of Agency Assigned assets: Assists with agency inventory responsibilities. Attends annual inventory training as prescribed by the department and participates in the annual inventory process. Scans inventory items as directed. Provides administrative assistance to the SMAII-SES to ensure all agency assets are tracked and accounted for. Makes entries to agency databases related to assets and asset movement. Creates ICRs in Cherwell as directed.
Other Administrative Duties
Provides assistance and/or completes other administrative or support tasks assigned by the chain of command. Administrative duties may include any functions or tasks supporting the administration, operations, or functions of the Office of Agricultural Law Enforcement. Attends meetings and travels as required. Operates and/or utilizes a variety of business and office equipment and machines including computers, photocopying equipment, scanners, calculators, etc.
Reception Backup
Acts as backup for office receptionist responsible for greeting and directing visitors. Receives, answers, and routes telephone and fax communications to the proper party in a timely manner. Provides support to OALE Headquarters staff.
Documentation Support
Researches records and traces documents. Organizes and maintains records, filing systems, databases and inventories. Enters and reviews data for accuracy and completeness.
OTHER
Perform other related duties as required.
Minimum Qualifications:
A bachelor's degree from an accredited college or university and two (2) years of administrative experience.
A master's degree from an accredited college or university can substitute for one year of the required experience.
Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
An equivalent combination of education and experience which equals six (6) years can substitute for the above requirements.
Preference may be given to individuals who possess:
Experience working at an accredited Law Enforcement Agency.
Selection Process - The OALE selection process takes approximately three to four months to complete. Steps to complete the selection process include, but are not limited to:
A completed State of Florida Employment Application.
A completed Office of Agricultural Law Enforcement Civilian Supplemental Application.
Oral Review Board.
Background Investigation.
Fingerprinting.
Drug Screening.
Salary - $43,000.10 - $47,300.24
Contact - Holly Chaires at (850) 228-8449 or Holly.Chaires@FDACS.gov with any questions or concerns.
Notes - If possible, please submit your application from a desktop or laptop computer. Devices such as cellular phones and tablets have been known to cause errors when submitting an application. Please be sure to review each answer as they cannot be changed once your application is submitted.
Information regarding the Office of Agricultural Law Enforcement (OALE) may be found on the following website: https://www.fdacs.gov/Divisions-Offices/Agricultural-Law-Enforcement .
To maintain fairness and integrity in our hiring process, the use of Artificial Intelligence (AI) tools to answer qualifying questions or participate in interviews is strictly prohibited. Applicants must provide their own, authentic responses during all stages of the evaluation and recruitment process. Any candidate found using AI to assist in their answers will be disqualified from consideration.
Successful applicant must pass a background screening, fingerprint processing, and drug screening, as conditions of employment.
Persons selected are generally hired at the minimum starting salary identified in the advertisement and salary increases are granted based upon appropriations as determined by the Florida Legislature.
ATTENTION CANDIDATES
To be considered for a position with the Florida Department of Agriculture and Consumer Services:
All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
Responses to Qualifying Questions must be verifiable in the Candidate Profile.
The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal holiday each year;
State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com ;)
Flexible Spending Accounts;
Tuition waivers;
And more!
For a complete list of benefits, visit www.mybenefits.myflorida.com .
For an estimate of the total compensation package for this position, please visit the "Total Compensation Estimator Tool" located above under the "Posting Closing Date."
SPECIAL NOTES:
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Location:
TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32302
Nearest Major Market:Tallahassee
