Administrative Assistant

Vishay • Malvern, PA • 17h ago

Malvern, PA, United States of America | Administrative Services

Job Description

We are seeking great talent to help us build The DNA of tech.®

Vishay manufactures one of the world's largest portfolios of discrete semiconductors and passive electronic components that are essential to innovative designs in the automotive, industrial, computing, consumer, telecommunications, military, aerospace, and medical markets. We help the world's most in-demand technologies come to life. Every day our products touch your life and the lives of people across the world, though you likely do not know it. Come join us and help us build The DNA of tech.

Vishay Intertechnology, Inc. is a Fortune 1,000 Company listed on the NYSE (VSH). Learn more at www.Vishay.com.

Do you want to help us build the DNA of tech.? Vishay is currently seeking a highly organized and detail-oriented Administrative Assistant to provide dedicated support to both our Legal and Finance teams. This role requires a professional who thrives in a fast-paced environment, demonstrates strong initiative, and has exceptional Excel and data management skills. The ideal candidate will be proactive, discreet, and able to handle sensitive information with the highest level of confidentiality.

Job Location:

Malvern, PA (hybrid work schedule)

What you will be doing:

Legal Support

Assist with the preparation, formatting, and review of contracts, agreements, and other legal documents.

Maintain electronic and physical filing systems for contracts, compliance records, and legal correspondence.

Coordinate document execution, signatures, and archiving.

Support compliance, ethics and regulatory reporting by gathering data and preparing documentation.

Liaise with internal stakeholders and external counsel as needed.

Finance Support

Provide administrative and analytical support to the Finance team.

Use advanced Excel functions (pivot tables, VLOOKUP, formulas, charts) to create reports, track expenses, and analyze data.

Assist in preparing monthly, quarterly, and year-end financial reports.

Reconcile financial data, invoices, and expense reports with a high degree of accuracy.

Support budgeting, forecasting, and audit preparation activities.

General Administrative Support

Manage calendars, schedule meetings, and coordinate logistics for cross-functional teams.

Prepare presentations, reports, and correspondence as required.

Handle confidential information with discretion and professionalism.

Assist with management of corporate travel program.

Support team projects and process improvements as assigned.

What you will bring along:

Bachelor's degree in business administration, Finance, Legal Studies, or related field preferred; relevant experience may be considered in lieu of degree.

5+ years of administrative support experience, preferably supporting legal or finance departments.

Proficiency in Microsoft Office Suite, with advanced Excel skills (pivot tables, formulas, macros preferred).

Strong organizational skills with attention to detail and accuracy.

Excellent written and verbal communication skills.

Ability to prioritize tasks, meet deadlines, and work independently.

High level of discretion in handling sensitive and confidential information.

Experience with contract management systems or financial software (e.g., SAP, Workday, NetSuite).

Basic knowledge of legal terminology and finance processes.

Strong problem-solving and analytical mindset.

What can we offer you for your talent:

Vishay offers a comprehensive suite of benefit programs including health care coverage, financial support programs and other resources designed to help you achieve your personal and professional goals. With us, you'll experience unique career paths, an open and collaborative culture, a stable business that will be there for you, and opportunities to work globally and locally.

Do you have the skills we need? Are you ready to power your career as you power the world? If so, apply today.

This position requires access to information subject to the International Traffic in Arms Regulations and/or the Export Administration Regulations. As such, this position is open only to applicants who qualify as "U.S. Persons" as defined by 22 C.F.R. §120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee."

It is the policy of Vishay to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to sex, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

As an equal opportunity employer, Vishay is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact HR.Operations@Vishay.com assistance

Vishay

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