Back to Jobs search

Administrative Assistant

Chenega Corporation • Albuquerque, NM • 17h ago

Summary

CHENEGA HEALTHCARE SERVICES, LLC

Albuquerque, NM

The Administrative Assistant shall be responsible for administrative support to the OST/NNSA/DOE.

Responsibilities

Ensure that all locations receive all agency required documents for all services requested by the customer.

Maintain outgoing/incoming mail correspondence logs for all medical program related documents that are mailed, picked up, or faxed from the OST/NNSA/DOE Health Unit.

Ensure that all incoming telephone calls are appropriately routed.

Answer questions, provide information and place calls as necessary.

Administer and proctor computerized Psychological Tests.

Monitor and project number of tests needed to meet testing requirements per quarter.

Serve on committees: Medical Records Management and others as directed.

Escort personnel who do not hold security clearances.

Orient new Administrative Assistants to the requirements and services provided at the OST/NNSA/DOE Health Unit.

Maintain, track and manage all medical charts for all OST/NNSA/DOE employees post SOMD review.

Process completed physical examination results.

Maintain Record Management Plan for the Health Unit.

Prepares OST/NNSA/DOE Medical Records for archiving per NARA.

requirements.

Maintain procedure manual for OST/NNSA/DOE Health Unit.

Assemble and electronically send physical examination packets for all physical examinations.

Provide documents and guidance as needed and as requested.

Schedule appointments for physical exams and psychological evaluations.

Reproduction of medical records as requested.

Review charts for completeness of exams performed and services provided at all sites:

Albuquerque, Amarillo, Fort Smith and Oak Ridge.

Attend customer agency annual security briefing.

Attend agency conferences, meetings or training, which may require out of town travel.

Maintain and update staff calendars and timesheets.

Other duties as assigned

Qualifications

High School Diploma.

Associates or Bachelor's degree Preferred.

Minimum two (2) years of administrative assistant experience within the last 36 months.

Knowledge, Skills and Abilities

Possess a high degree of attention to detail.

Experience in health care setting/clinic Preferred.

Possess excellent interpersonal communication skills

Ability to respond professionally and appropriately to all customer requests, concerns or comments.

Ability to be trained by customer agency in customer agency specific security program

Ability to apply program requirements to all interactions with customer agency employees.

Ability to become familiar with and demonstrate understanding of OST/NNSA/DOE

Ability to become familiar with the 10 Code of Federal Regulations, part 712, and

adhere to the requirements as specified.

Ability to become familiar with and demonstrate an understanding of the Human

Reliability Program (HRP) medical requirements

Ability to become familiar with customer agency-specific required forms

Ability to successfully complete training in customer agency-specific security program and be able to apply these program requirements to all interactions with customer agency employees. This includes familiarity with the HRP 10 CFR 712.

Proficient computer skills including use of computer software applications for drafting documents, data management and tracking, and communications (email, video conferencing, instant messaging, etc.), especially those programs in use by DOE (Word, Excel, Adobe Acrobat, Access Database, OneDrive, SharePoint, Outlook, etc.).

Ability to quickly learn new computer programs and policies, if necessary.

Ability to obtain an L or Q level of Security Clearance

Physical Demands (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee may use repeated motions that include the arms, wrists, hands and/or fingers. The employee is occasionally required to walk, stand, climb, balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Any estimated salary provided by this job board may not align with Chenega's compensation program. Please apply to connect with a recruiter who can provide more details

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program

Similar Jobs

Regional Sales Manager

Cornerstone onDemand • Albuquerque, NM • 47min ago

Management & Administrative

Regional Sales Manager, US Federal Government We are seeking a proven software sales executive to sell our state-of-the-art Talent Management Software Suite to the US Federal Government and Aerospace/Defense markets. The...

47min ago

Go to Apply

Electrical Services Coordinator I-Sr

TXNM Energy • Albuquerque, NM • 10h ago

Management & Administrative

Electrical Services Coordinator I-Sr Location: Albuquerque, NM, United States Job ID: 6089391 Date Posted:Jan 7, 2026 POSTING DEADLINE This position is posted until filled. DEPARTMENT Department: Customer Interconnection...

10h ago

Go to Apply

Sales Manager - Digital Pathology

Danaher Corporation • Albuquerque, NM • 1d ago

Management & Administrative

Bring more to life. Are you ready to accelerate your potential and make a real difference within life sciences, diagnostics and biotechnology? At Leica Biosystems, one of Danaher's ( https://danaher.com/our-businesses )...

1d ago

Go to Apply

Mail Handler - $26.47 - $43.62

USA Labor Services • Albuquerque, NM • 1d ago

Management & Administrative Sponsored

MAIL HANDLER - $26.47- $43.62/HOUR - NO EXPERIENCE NEEDED Join the United States Postal Service as a Mail Handler! We're hiring for immediate full-time positions with comprehensive federal benefits. WHAT YOU'LL DO: • Loa...

1d ago

Go to Apply

Sales Consultant

PulteGroup • Albuquerque, NM • 1d ago

Management & Administrative

Build a Career That Builds Your Future - with PulteGroup! Welcome to PulteGroup where we believe in building more than just homes-we believe in building inspired employees, meaningful careers, and a legacy of excellence....

1d ago

Go to Apply

Albuquerque Public Schools Clerical Substitute

Kelly Services • Albuquerque, NM • 1d ago

Management & Administrative

Kelly Education is seeking Substitute Administrative Assistants for the Albuquerque Public Schools 2023-2024 school year. Office work has never been more rewarding than when you're helping local schools. This is a great...

1d ago

Go to Apply

Chief Engineer

General Dynamics Information Technology • Albuquerque, NM • 1d ago

Management & Administrative

Req ID: RQ212455 Type of Requisition: Regular Clearance Level Must Be Able to Obtain: Top Secret/SCI Public Trust/Other Required: None Job Family: IT Infrastructure and Operations Skills: Architecture Development,Open Sy...

1d ago

Go to Apply

Mail Handler - $26.47 - $43.62

USA Labor Services • Albuquerque, NM • 2d ago

Management & Administrative Sponsored

Description MAIL HANDLER - $26.47- $43.62/HOUR - NO EXPERIENCE NEEDED Join the United States Postal Service as a Mail Handler! We're hiring for immediate full-time positions with comprehensive federal benefits. WHAT YOU'...

2d ago

Go to Apply

Recruiter (On-Site)

Summit Electric Supply • Albuquerque, NM • 2d ago

Management & Administrative

Summit Electric Supply is an electrical distributor keeping current with innovative changes in the way our world is powered. With over 40 years of continuous growth in a $110 billion industry, you can count on Summit's s...

2d ago

Go to Apply

Guest Service Agent

Drury Hotels • Albuquerque, NM • 2d ago

Management & Administrative

Property Location:4310 The 25 Way Northeast - Albuquerque, New Mexico 87109You belong at Drury Hotels.Getting a job is just the beginning. Finding a place where you belong is what truly matters. Who you are and what you...

2d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.