Procurement Administrator

Aston Carter • Hazelwood, MO • 17h ago

Job Title: Procurement Administrator

Job Description

The Administrative Assistant - Procurement plays a crucial role in supporting the Procurement team by ensuring accuracy, efficiency, and compliance in purchasing and invoicing workflows. This position is perfect for an individual who is detail-oriented, highly organized, and adept at working with data, documentation, and cross-functional partners. The role involves maintaining smooth procurement operations through issue resolution, documentation management, and pre-screening activities.

Responsibilities

Manage and resolve Missing Receipts (DNR) issues by tracking documentation, coordinating with internal stakeholders, and ensuring timely updates.

Conduct Quantity Mismatch Research to identify discrepancies between purchase orders, receipts, and invoices, and escalate issues when necessary.

Review invoices for Missing PO numbers, gather required information, and ensure proper routing for correction and processing.

Upload, organize, and maintain Invoice Documentation Attachments to support audit readiness and accurate recordkeeping.

Perform Cost Variance Pre-Screen checks to identify pricing discrepancies before escalation to Procurement Analysts or Buyers.

Assist with Tariff and Surcharge Review Preparation, including gathering data, organizing documentation, and preparing summaries for review.

Maintain organized digital files, procurement records, and shared documentation repositories.

Support the Procurement team with general administrative tasks such as scheduling, reporting, and communication coordination.

Assist with process improvements by identifying opportunities to streamline documentation, workflows, and issue-resolution steps.

Essential Skills

1-3 years of experience in administrative, procurement, accounts payable, or operations support.

Strong attention to detail with the ability to identify discrepancies and follow through on resolution.

Proficiency with Microsoft Office Suite (Excel, Outlook, SharePoint) and comfort working in ERP or procurement systems.

Excellent communication and organizational skills.

Ability to manage multiple tasks, prioritize effectively, and work collaboratively with cross-functional teams.

Additional Skills & Qualifications

Manufacturing experience preferred.

Experience with MRP/ERP systems, especially Epicor, is preferred.

A proactive, problem-solving mindset and willingness to learn procurement processes.

Work Environment

This position requires working in-office from Monday to Friday, with hours from 8 AM to 5 PM or 7 AM to 4 PM, located in Hazelwood.

Job Type & Location

This is a Contract to Hire position based out of Hazelwood, MO.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Hazelwood,MO.

Application Deadline

This position is anticipated to close on Jan 21, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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