Senior Administrative Assistant - Hybrid in New Brunswick, NJ

UnitedHealth Group • New Brunswick, NJ • 16h ago

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together

UnitedHealthcare is seeking a highly qualified Senior Administrative Assistant who can thrive in a dynamic and varied work environment. This position will provide support to the New Jersey Executive Director and the NJ leadership team of UnitedHealthcare for Employer & Individual in a manner consistent with the highest levels of performance and professionalism. This position requires solid skills in the areas of relationship building, communication, and partnering with other leaders' assistants, as well as with colleagues at all levels in the organization.

The position is located in East Brunswick, New Jersey, working a hybrid model.

Primary Responsibilities:

Provide primary support to the NJ Executive Director and leadership team with schedule, coordinate and manage meetings, expenses & travel

Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures

Manage active calendars, resolve scheduling conflicts as they arise, prioritize to ensure effective time management for the Executive Director and leadership team

Create, prepare, and distribute all meeting materials

Maintain charitable/community relations and promotional items budget and sponsorships

Ensure all resources and technology is set up and working for all meetings

Answer incoming calls and facilitate handling of requests for information; evaluate calls and use judgment to take action

Work effectively as an integral member of a team; provide administrative support on various business unit projects and initiatives

Prepare presentations, letters, memos, monthly and quarterly reports, and charts using MS Office

Monitor email and identify urgent requests

Greet visiting clients, guests and employees

Independently perform varied administrative duties related to functional area

Act as a liaison and work with building management and UHG facilities manager to maintain awareness of potential issues and or repairs needed within the office environment and coordinate maintenance and repair

Maintain and keep updated office and distribution lists

Maintain a high level of organization and attention to detail

Interact with individuals at all levels of the organization

Ensure employees/contractors receive access and guidance with office operations

Perform Business Segment Liaison (BSL) activities, as needed (hardware/software acquisition/disposal, new employee onboarding, transfers, terminations)

Place supply orders using internal processes and pre-approved vendors

Provide coverage for internal team members as needed

Critical skills:

Demonstrated interpersonal skills

Tact, diplomacy, and sensitivity to respect confidential information

Comfortable with change

Adept at managing multiple priorities

Solid emotional intelligence

Exceptional attention to detail and follow-though

High energy, positive outlook, remains calm in stressful, pressured situations; remains calm when problem solving

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

3+ years of administrative experience in support of senior executives in a highly matrixed organization

Experience supporting multiple executives within a fast-paced, dynamic environment

Experience arranging Microsoft Teams virtual meetings

Experience coordinating large meetings for senior leadership

Experience coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities

Advanced proficiency within Microsoft Office Outlook, Excel, PowerPoint, Word, Teams

Reside within commuting distance from East Brunswick, New Jersey

Preferred Qualifications:

Health insurance experience

SharePoint

Notary

Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $20.38 to $36.44 per hour based on full-time employment. We comply with all minimum wage laws as applicable.

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

UnitedHealth Group is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

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