Accounts Payable Associate

Aston Carter • Collierville, TN • 23h ago

Description

Transaction Management o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow o Receive and process vendor invoices within 48 hours of receipt o Validate accurate general ledger account coding and data entry o Obtain proper invoice approval of invoices using INDEX software o Research and respond to email mailbox within 48 hours of receipt depending on urgency o Obtain required documentation from vendors (W-9, ACH info) as needed and archive accordingly o Review and reconcile vendor statements, and resolve outstanding items o Maintain proper storage of payables items using INDEX imaging system o Obtain proper invoice approvals o Clear portals o Clean up and reconcile aging report weekly - Payment Management o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow o Prepare accounts payables weekly/daily and manual payment cycles as required o Apply manual payments/drafts to invoices o Process payments timely via corresponding payment methods o Process voids, stop payments, and resolve payment issues or payment status o Process and resolve daily bank exception report before bank cut-off time o CorPay enrollment updates - Vendor Management o Coordinate with Accounts Payable Supervisor to provide seamless AP workflow o Maintain vendor database to include vendor adds and changes o Obtain IRS vendor TIN matching and store in FB o Receive and process vendor invoices within 48 hours of receipt o CorPay initial vendor enrollment o Work with team to develop and implement an Enterprise Vendor solution to serve all IMC dept o Discovery and development of an AI OCR AP solution to automate the transaction entry process - Additional Responsibilities o Assist clients and managers with items of concern such as questions regarding expenses, vendors, etc. o Assist with special projects as assigned o Apply a team approach to completion of all month end reporting tasks o Weekly and monthly accounts payable reconciliations o Work vendor statements o Conduct all business in a highly ethical manner, exhibiting behavior, practices, and standards that uphold IMC core values o Perform other duties as assigned

Skills

Accounts payable, Invoice processing, Accounting, Invoicing, Reconciliation, Payable, Microsoft excel, Data entry, Reporting, Microsoft office, Accounts receivable, Purchase order, Three way matching, Customer service, Invoice reconciliation

Top Skills Details

Accounts payable,Invoice processing,Accounting,Invoicing,Reconciliation,Payable,Microsoft excel,Data entry

Additional Skills & Qualifications

Experience in Accounts Payable or similar role - Strong knowledge of accounts payable and accounting - Ability to communicate effectively with customers and vendors - Experience using financial software - Excellent organization and time management skills - Excellent attention to detail and strong problem-solving skills - Excellent interpersonal skills and ability to work in a team environment - Flexible and able to adapt to sudden changes in priority - Effectively understand and use tools/methodologies - Full understanding of and processing experience with INDEX and Great Plains accounting - Demonstrated ability to thrive in a fast-paced environment

Experience Level

Entry Level

Job Type & Location

This is a Contract to Hire position based out of Collierville, TN.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Collierville,TN.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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