Administrative Assistant

Robert Half • Parsippany, NJ • 2d ago

Description We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.

Responsibilities:

Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.

Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.

Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.

Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.

Maintain organized records and files to support seamless day-to-day operations.

Assist with billing processes and other administrative projects as needed.

Ensure the office environment remains organized, functional, and equipped for staff productivity.

Support team members with ad-hoc tasks to facilitate project completion and deadlines. Requirements - Previous experience in an administrative or office support role is preferred.

Proficiency in Microsoft Office applications and the ability to quickly adapt to new software systems.

Strong organizational skills and attention to detail to ensure accuracy in all tasks.

Excellent communication and interpersonal skills to interact professionally with visitors and staff.

Ability to multitask and prioritize responsibilities in a dynamic work environment.

A positive and team-oriented attitude with a willingness to learn and grow within the company. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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