Administrative Assistant

Robert Half • Woodbridge, NJ • 1d ago

Description

We are looking for a detail-oriented Administrative Assistant to join our team. This long-term contract position offers a hybrid work schedule, combining onsite and remote work. The role involves providing extensive administrative support across multiple teams, ensuring smooth operations and efficient coordination within the department.

Responsibilities:

Coordinate bi-weekly payroll processing for hourly employees, ensuring accuracy and adherence to pay schedules.

Develop and maintain monthly desk schedules and calendars for team operations.

Create and manage work schedules for hourly employees to meet departmental needs.

Send out agency interest forms and maintain updated records in Salesforce during placement processes.

Track and update practicum placement documentation, including Employment Based Agreements and Affiliation Agreements.

Organize and maintain statistical data after each semester, ensuring records are updated.

Prepare training documents, payment memos, and materials for technical assistance programs.

Facilitate the distribution of certificates, track attendance, and manage program procedures.

Communicate with program participants using prepared templates and assist in developing outreach materials.

Support purchasing and documentation processes for training initiatives.

Requirements - Proficiency in managing sensitive and confidential information with discretion.

Intermediate to advanced skills in software tools such as Canvas, Salesforce, Zoom, Microsoft Excel, Microsoft Word, and Microsoft Outlook.

Strong organizational and multitasking abilities to handle diverse administrative tasks.

Excellent communication skills for interacting with team members and program participants.

Ability to maintain accurate records and update systems with precision.

Experience in scheduling and coordinating payroll processes.

Familiarity with creating and maintaining documentation for training and placement programs.

Capable of tracking attendance and preparing statistical data effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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