Administrative Assistant

Actalent • Birmingham, AL • 3d ago

Job Description:

Provide advanced administrative support to the team, leveraging 6-10 years of experience to ensure smooth operations and efficient processes. The role involves independently managing calendars, schedules, and appointments for team members, optimizing time management, and prioritizing critical tasks.

Coordinate and organize meetings, conferences, and events, including logistics, agendas, and follow-up actions with meticulous attention to detail.

Prepare and edit documents, reports, presentations, and correspondence, demonstrating a high level of proficiency in Microsoft Office Suite and other relevant software.

Conduct research, gather data, and compile reports to support decision-making and strategic planning.

Handle sensitive and confidential information with utmost discretion and professionalism, maintaining a high level of confidentiality.

Assist in budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies.

Serve as a point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support.

Essential Skills

6-10 years of experience in administrative support.

Proficiency in Microsoft Office Suite.

Strong skills in calendar and schedule management.

Experience in budget management and financial reporting.

Excellent communication and interpersonal skills.

Experience in organizing meetings and events.

Ability to handle confidential information with discretion.

Strong attention to detail and organizational skills.

Work Environment:

This position is onsite at the Energy Center. 2 year Contract

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $24.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Jan 22, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.

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