Administrative Office Coord

University of Virginia • Charlottesville, VA • 1d ago

This job family supports the daily operations of the Graduate Medical Education (GME) office, coordinating a broad range of administrative and programmatic functions that keep residency and fellowship programs running smoothly. Staff in these roles assist program leadership, trainees, faculty, and institutional partners by managing office workflows, scheduling, meetings, events, and communications across multiple departments and hospital units.

Key responsibilities include preparing documents and reports, maintaining trainee and program records, supporting compliance requirements, coordinating onboarding activities, and assisting with the credentialing of residents and fellows into the organization. GME administrative staff ensure accurate data management, timely completion of requirements, and effective communication, contributing directly to accreditation needs and the overall success of the GME enterprise.

This job family supports the coordination, integration, and administration of a wide range of operational functions within the Graduate Medical Education (GME) office. Positions in this group are responsible for managing the day-to-day administrative and programmatic activities that ensure smooth operations across GME programs and affiliated departments.

GME administrative staff play a key role in supporting residency and fellowship training by assisting program leadership, trainees, faculty, and institutional stakeholders. Responsibilities typically include office and workflow management, scheduling, and coordination of activities.

Core functions may include preparing documents and communications of varying complexity, managing trainee and program data, monitoring required compliance and documentation, maintaining organized records, preparing reports, coordinating meetings and events, and responding to inquiries from trainees, program directors, faculty, and internal partners. These roles also support the credentialing and onboarding of residents and fellows into the organization, ensuring required documentation, access, and system activations are completed accurately and on time.

GME administrative staff contribute directly to the successful execution of institutional accreditation requirements and help advance the strategic goals of the GME enterprise.

MINIMUM REQUIREMENTS:

Education: High School Graduate or equivalent required.

Experience: 3+ years relevant experience required.

Licensure: None required.

PHYSICAL DEMANDS:

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Position Compensation Range: $19.50 - $38.99 Hourly

Benefits

Comprehensive Benefits Package: Medical, Dental, and Vision Insurance

Paid Time Off, Long-term and Short-term Disability, Retirement Savings

Health Saving Plans, and Flexible Spending Accounts

Certification and education support

Generous Paid Time Off

UVA Health (https://jobs.virginia.edu/why-uva-health) is a world-class Magnet Recognized academic medical center and health system with a level 1 trauma center. 2023-2024 U.S. News & World Report "Best Hospitals" guide (https://health.usnews.com/best-hospitals/area/va/university-of-virginia-medical-center-6344000) rates UVA Health University Medical Center as "High Performing" in 5 adult specialties and 14 conditions/procedures. We are one of 70 National Cancer Institute designated cancer centers. UVA Health Children's (https://jobs.virginia.edu/uva-childrens) is named by 2023-2024 U.S. News & World Report (https://health.usnews.com/best-hospitals/area/va/university-of-virginia-childrens-hospital-PA6344000) as the best children's hospital in Virginia with 9 specialties ranked among the best in the nation. Our footprint also encompasses 3 community hospitals and an integrated network of primary and specialty care clinics throughout Charlottesville, Culpeper, Northern Virginia, and beyond.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here (https://eocr.virginia.edu/notice-non-discrimination-and-equal-opportunity) to read more about UVA's commitment to non-discrimination and equal opportunity employment.

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