Administrative Program Coordinator II - Fellowship Programs

Cleveland Clinic • Cleveland, OH • 1d ago

Join Cleveland Clinic's Main Campus where research and surgery are advanced, technology is leading-edge, patient care is world class and caregivers are family. Here, you will work alongside a passionate and dedicated team, receive endless support and appreciation, and build a rewarding career with one of the most respected healthcare organizations in the world.

As an Administrative Program Coordinator II, you will be responsible for the Fellowship programs in Infectious Disease, Infectious Disease Transplant, Breast Pathology, Genitourinary Pathology, and Soft Tissue and Bone Surgical Pathology. In this role, you will serve as the primary contact for fellows and support both routine administrative tasks, such as expense reports and scheduling, and larger program initiatives including recruitment, graduation activities, retention efforts, and Infectious Disease consult coordination. The position involves significant project management, requiring you to oversee various projects, identify improvement opportunities, and enhance departmental efficiency and cohesion. This role provides direct support to trainees and future staff members and contributes to institutional accreditation efforts.

A caregiver in this role works days from 7:00 a.m. - 4:00 p.m.

After the new hire period, there is an opportunity for a hybrid schedule, with up to two remote workdays per week, depending on business needs.

A caregiver who excels in this role will:

Function as a liaison and administrative, technical and operational resource.

Initiate or lead less complex projects.

Coordinate policy evaluation and implementation.

Identify operational improvement opportunities to create an efficient workplace.

Develop communications, databases and budget summaries.

Lead orientation and records management activities and ensure standards are maintained.

Develop and update interdepartmental education programs.

Assist with the scheduling, coordination, preparation and communication of meetings.

Facilitate and attend meetings and record key outcomes.

Identify key milestones and deadlines.

Communicate project status and requirements to achieve results.

Research, analyze and organize information for presentations.

Assist department leadership with large or complex projects.

Minimum qualifications for the ideal future caregiver include:

Associate's Degree and three years of administrative or project management experience

OR High School Diploma/GED and five years of experience

OR Bachelor's Degree and one year of experience

Strong computer skills and experience with software applications

May require a license based on department/institute needs

Preferred qualifications for the ideal future caregiver include:

Bachelor's Degree in Business Administration, Healthcare Administration or a related field

Healthcare or related organization experience

Skills with Microsoft Suite (Teams, Office, Powerpoint, Excel)

Knowledge navigating computer programs

Physical Requirements:

Ability to perform work in a stationary position for extended periods

Ability to operate a computer and other office equipment

Ability to travel throughout the hospital system

Ability to communicate and exchange accurate information

In some locations, ability to move to 25 pounds

Personal Protective Equipment:

Follows standard precautions using personal protective equipment as required.

Pay Range

Minimum Annual Salary: $43,200.00

Maximum Annual Salary: $65,880.00

The pay range displayed on this job posting reflects the anticipated range for new hires. A successful candidate's actual compensation will be determined after taking factors into consideration such as the candidate's work history, experience, skill set and education. The pay range displayed does not include any applicable pay practices (e.g., shift differentials, overtime, etc.). The pay range does not include the value of Cleveland Clinic's benefits package (e.g., healthcare, dental and vision benefits, retirement savings account contributions, etc.).

Cleveland Clinic Health System is pleased to be an equal employment employer: Women / Minorities / Veterans / Individuals with Disabilities

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