The Office Manager will be based out of the various feedyard locations and needs to be a reliable, confidential, and well-organized individual to handle the day-to-day accounting and office administration functions with a focus on efficiency and time management.
The Office Manager will be responsible for daily accounting tasks, streamlining administrative procedures, inventory control, office staff supervision and task delegation. This role is support for employee management and the on-site contact for employees.
Roles and Tasks
Accurately communicate all financial information. Establishes and maintains a system of financial record keeping
Manages month -end close activities and end reports to the Corporate office
Oversee and perform all administrative duties in the office and ensure that the office operates smoothly
Develop organizational procedures and systems for office personnel, including filing, billing, accounts payable (including PO's), payroll and scheduling
Maintain a tracking schedule for all company owned and leased yard equipment
Communicate with Feedyard Manager for reports/analysis needed
Ensure that the site is in compliance with Federal, State and Local Labor Laws
Assists in hiring process by coordinating job postings, reviewing resumes, and scheduling interviews
Improve employee relations through active communication and on-site events working with management team
Manage all aspects of employee management including: record retention, time tracking, prepare payroll, benefits, paid leave, and change forms for all employees located at the feedyard
Manage, train, and develop office support personnel including:
Cattle clerk
Commodity clerk who will manage the commodity scale
Seasonal harvest help
Administer FMLA protocols and tracking requirements
Continually observe and enforce all company & safety policies and procedures
Administer and troubleshoot workers compensation protocols; maintain OSHA records and logs
Continue education in management, HR, organization and team-building skills
Maintaining the office condition and arranging necessary repairs
Processes employee disciplinary forms and ensures proper approval
On site resource for answering employee inquiries and provide information as requested
The Employer retains the right to change or assign other duties to this position.
Profile / Professional Competencies
Education Requirements:
Associate degree in accounting/business or equivalent experience
Bachelor's degree (preferred)
Specific Knowledge:
Solid leadership and team building skills
Advanced computer skills (Turnkey experience a plus)
Strong attention to detail
High level of interpersonal skills to handle sensitive information and documentation while maintaining privacy/confidentiality
Must be a team player along with the ability to work independently and efficiently in a fast-paced environment
2-4 years basic Accounting experience
Outstanding customer service
It is our policy to provide equal employment opportunities and we will not unlawfully consider any factors of race, religion, age, creed, national origin, gender, disability veteran status or any and all other unlawful biases regarding federal, state or local laws with regard to workers or applicants.
Friona Industries participates in E-Verify. We will provide the U.S. Social Security Administration (SSA) and, if necessary, the U.S. Department of Homeland Security (DHS) with information from each new employer's Form I-9 to confirm work authorization.
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