Sales Administrative Assistant

Omni Hotels • Frisco, TX • 2d ago

Location

THE MODERN HOME OF AMERICAN GOLF

Discover The Modern Home of Golf at our Frisco resort & spa.

At the heart of modern golf culture, Omni PGA Frisco Resort & Spa delights from tee time to cocktail hour. Stay in one of our 500 thoughtfully-appointed hotel rooms and suites or one of 10 exclusive ranch houses. Tee off on two 18-hole championship courses at Fields Ranch, designed by acclaimed golf course architects Gil Hanse and Beau Welling. Practice on a 2-acre putting course, continue after dark at The Swing, a lighted 10-hole, par-3 short course, and find more fun off the fairway at the Monument Realty PGA District nearby. Balance your golf getaway at our resort in Frisco, TX with four on-site pools, including an adults-only rooftop infinity pool. You can also book rejuvenating treatments at Mokara Spa and indulge in inventive fare at 13 dining destinations. Whether you're planning your next golf trip or a once-in-a-lifetime family vacation, you'll always remember your stay at Omni PGA Frisco Resort & Spa.

Job Description

Omni PGA Frisco Resortis seeking an organized and detailedSales Administrative Assistantto join our team. Omni Frisco PGA Resort will provide north Texas with 127,000 square feet of event space, 13 new food and beverage outlets, an extravagant spa and a full entertainment district. Featuring two championship 18-hole golf courses along with a third short course, we will provide incredible options for our guests and local community for dining, events, and entertainment.

The Sales Administritive Assistant will handle all administrative duties required by the Sales and Marketing Divisions to provide superior services to our guests.

Responsibilities

Schedules and prioritizes workload to meet deadlines of all managers.

Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.

Manage lead inbox and loading of leads in FDC .

Maintain and update FDC to include loading room blocks, meeting space, concessions, etc. to prepare for tentative and definite booking process.

Audit and maintain account files and ensures that all information is included in FDC, i.e. budget, contract, booking recap, file turnover checklists, and cancellation checklists.

Answers calls to sales office and retains appropriate caller information prior to transferring.

Assist managers with setup of site inspections to include transportation, walking showrooms and meeting space, scheduling amenities, restaurant reservations, etc.

Enters work orders in Synergy as directed by managers.

Maintain daily transaction log/review monthly.

Gathers materials and mails packages to clients as necessary.

Take minutes at committee/assistant meetings as directed.

Attend monthly department meetings and other company required training.

Order office supplies and enter budget adjustments in Birchstreet.

Process commission reports.

Input amenities for VIP clients and process paperwork.

Participate in schedule rotation for department coverage.

Maintaining PO's for the department

Complete other duties as assigned by management.

Qualifications

Qualifications:

Previous hotel sales administrative experience preferred. College degree preferred.

Must be able to clearly and pleasantly communicate both verbally and in writing in English with guests, members, management and co-workers, both in person and by telephone.

Maintain a professional business appearance, attitude, and performance

Must be proficient in Microsoft Office.

Must demonstrate exceptional organizational skills.

Knowledge of current relevant computer software programs is preferred (Delphi, Salesforce, Opera knowledge preferred)

Physical Requirements:

The ability to sit and utilize telephone/computer for an extended period.

Ability to walk for long periods in order to assist with site inspections of entire resort.

Working Environment:

Interior of hotel, in normal office conditions.

Tools & Equipment:

Computer, copy/print/scan/fax machine, files

Microsoft Office, FDC, Opera, Synergy, ALICE , Birchstreet , Concur

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster (https://www1.eeoc.gov/employers/poster.cfm) and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement (https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf) If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com .

Job LocationsUS-TX-Frisco

Posted Date6 hours ago(1/5/2026 11:41 AM)

Requisition ID 2026-131071

of Openings 1

Category (Portal Searching) Administrative/Clerical

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