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Health Information Management Specialist / Office & Administrative Specialist Intermediate

State of Minnesota • Fergus Falls, MN • 5d ago

Working Title: Health Information Management Specialist / Office & Administrative Specialist Intermediate

Job Class: Office and Administrative Specialist, Intermediate

Agency: Direct Care and Treatment

Job ID : 91164

Location : Fergus Falls

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 01/02/2026

Closing Date : 01/08/2026

Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Fergus Falls AFSCME

Division/Unit : Mental Health & Substance Abuse Treatment Services / CBHH Fergus Falls Admin Supp

Work Shift/Work Hours : Day Shift / 8:00am-4:30pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : CBHH Fergus Falls

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Community Behavioral Health Hospital (CBHH) in Fergus Falls is seeking a talented, mission driven, person-centered Health Information Management Specialist (HIMS) / Office & Administrative Specialist, Intermediate to join our team. CBHH are 16-bed inpatient psychiatric facilities for adults experiencing a serious mental health episode. The length of stay is usually less than 30 days, during which treatment focuses on stabilization, patient education, and discharge planning involving community support resources, with the overall goal of preventing future episodes.

Responsibilities include:

Maintain a current, comprehensive medical record for all patients from admission to discharge.

Manage census information system by complying date and ensuring accuracy and availability of patient numbers, characteristics, location, and statistical reports.

Assure timely dissemination of medical record information.

Minimum Qualifications

Customer Services skills sufficient to communicate information to clients, including phone calls and walk-in contacts in helpful and courteous manner.

Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.

Database Management skills sufficient to locate, update, and retrieve health information from a variety of databases.

English language skills sufficient to read, write, and understand with proficiency in spelling, grammar, and punctuation used in medical/treatment records and business correspondence.

Physical Demands of this position include standing, sitting, pulling, stooping; ability to lift and move paper and batched documents of up to 20 pounds; ability to move arms on a continual basis sufficient to open mail, sort and file documents.

Specialized terminology skills to include medical terminology, document management, scanning, indexing and quality control.

Spreadsheet skills sufficient to develop and modify basic spreadsheets, and sort and extract data.

Typing/Keyboarding skills sufficient to complete a variety of reports, letters, forms, and data summaries.

Word processing skills sufficient to develop, format, and modify a variety of correspondence, records, reports and forms.

Preferred Qualifications

Proficiency with MS Office applications to include Word, Excel, Access, and PowerPoint. Familiarity with building/equipment maintenance workorder systems and learning management systems.

1 to 3 years of office management experience with medical records management

Experience providing clerical or office support in a healthcare setting, such as hospital, clinic, or nursing home.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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