Administrative Assistant

Robert Half • Encinitas, CA • 3d ago

Description

A higher education organization in Encinitas is seeking a proactive Administrative Assistant to support academic departments and administrative teams. This role is ideal for someone who enjoys being the organizational backbone of an office, supporting faculty and staff while keeping daily operations running efficiently. You'll be part of a collaborative campus environment where attention to detail and reliability are highly valued.

Key Responsibilities

Provide administrative support to academic and administrative staff

Coordinate meetings, schedules, and department calendars

Prepare and format documents, reports, and correspondence

Maintain organized records, files, and shared resources

Serve as a point of contact for students, faculty, and visitors

Assist with department logistics, events, and projects

Order supplies and support office operations

Ensure smooth communication across departments

Requirements

Key Responsibilities

Provide administrative support to academic and administrative staff

Coordinate meetings, schedules, and department calendars

Prepare and format documents, reports, and correspondence

Maintain organized records, files, and shared resources

Serve as a point of contact for students, faculty, and visitors

Assist with department logistics, events, and projects

Order supplies and support office operations

Ensure smooth communication across departments

Qualifications

2-4 years of administrative assistant experience

Experience in higher education or large organizations preferred

Strong organizational and multitasking skills

Professional communication and customer service abilities

Proficiency in Microsoft Office and office technology

Ability to prioritize tasks and meet deadlines

Dependable, detail-oriented, and team-focused

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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