Administrative Specialist-Streets

City of Nampa • Nampa, ID • 1d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2479276

POSITION SUMMARY:\ The principal functions of an employee in this class are to perform a variety of clerical and administrative support duties that require a high degree of administrative and organizational skills for the City of Nampa Street Division. The position is multi-functioning and includes a significant level of complex and diverse duties and responsibilities. Contacts are typically internal and external to the organization. The work is performed under the supervision and direction of the Street Division Superintendent, but considerable leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with assigned supervisors, other City employees, and the general public. The principal duties of this class are performed in a general office environment. ESSENTIAL FUNCTIONS:

Prepares correspondence, reports, memos, and forms.

Compiles data for routine reports on maintenance activities, budgets, or performance metrics.

Greets visitors, answers phones, and provides information on division services, permits, policies, and procedures.

Provides effective professional liaison between the division and other city departments, representatives from public agencies, area businesses and the general public.

Receives and processes public complaints, maintenance requests, and inquiries regarding road maintenance (e.g., potholes, sweeping, drainage issues) via phone, email, in-person, or online systems; takes appropriate messages, accurately inputs data into database, routes requests to appropriate crews, and proactively follows up to ensure resolution.

Handles mail distribution, filing (electronic and physical), and office supply inventory.

Supports special projects and events, such as coordinating, compiling information and scheduling for public outreach, internal events, and seasonal operations (e.g., snow removal or storm damage).

Process, track and monitor projects, work orders, contracts, agreements, schedules, time sheets and other information.

Schedules meetings, conferences, trainings; coordinates calendars for division staff, and prepares materials for meetings or presentations (e.g., agendas, minutes).

Maintains accurate records, files, and databases, including maintenance requests, damage claims, permits, contracts, crew member work logs and inventory of materials/equipment.

Communicates and coordinates regularly with appropriate team members and city staff to maximize the effectiveness and efficiency of interdepartmental operations and activities.

Is punctual and timely in meeting requirements of performance, including attendance standards and work deadlines.

Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.

Assumes responsibility for other duties as required or assigned.

Attends meetings, conferences, workshops, and training sessions and reviews publications and audio-visual materials to become and remain current on principles, practices, and new developments in assigned work areas.

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Administrative Specialist, SR Public Works

City of Nampa • Nampa, ID • 1d ago

Management & Administrative

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2479277 POSITION SUMMARY:\ The role of the Administrative Specialist Senior is to perform a variety of clerica...

1d ago

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Warehouse Office Support

Home Depot • Nampa, ID • 2d ago

Management & Administrative

Job Description Associates in a Warehouse Office Associate role supports the daily operations of the distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smoot...

2d ago

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Secure AI Consultant

Concentrix • Boise, ID • 2d ago

Management & Administrative

Home ( https://jobs.concentrix.com/ ) »Job Details Secure AI Consultant Information Technology Other Location United States Of America Language English Apply Now ( https://cnx.wd1.myworkdayjobs.com/external\global/job/US...

2d ago

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Secure AI Consultant

Concentrix • Boise, ID • 2d ago

Management & Administrative

2d ago

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Digital Operations Manager

Baylor Scott & White Health • Boise, ID • 3d ago

Management & Administrative

Role Overview We are seeking a Digital Operations Manager to support delivery across our product and engineering organization. This role will initially focus on owning one or two defined cross-functional initiatives, ens...

3d ago

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