Back to Jobs search

ADMINISTRATIVE SPECIALIST

State of Arkansas • Malvern, AR • 11h ago

Date: Dec 31, 2025

Req ID: 54211

Location:

Malvern, AR, US, 72104

Category: AR DEPT OF HUMAN SERVICES

Anticipated Starting Salary: $35,610.00

Position Number: 22098225

County: Hot Spring

Posting End Date: 01/08/26

Anticipated Starting Salary: $35,610.00

DCO

The Department of Human Services is a place for people passionate about serving others and changing lives for the better. We care for Arkansans of all ages and ensure places like child care centers and nursing homes are safe. We are the safety net for the most vulnerable Arkansans. Whether you answer the phones, take applications, protect children, or help care for residents or patients at one of our facilities, you make a difference by working at DHS. Plus, working for the State has great perks, including a pension, maternity leave, paid state holidays, and much more. At DHS, we take care of our employees so you can help care for others.

Minimum Qualifications (from OPM Job Specification)

The formal education equivalent of a high school diploma. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFCATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

Job Summary

The Administrative Specialist works under general supervision and is responsible for performing a wide variety of tasks that are standard or regular support duties within an assigned department or program. This position is governed by state and federal laws and agency/institution policy. This position requires computer keyboarding skills, phone system, clear enunciation, and excellent verbal and written communication skills. Position assignments are dependant on the needs of the office and are determined by management staff.

HIRING MANAGER: Angela Young

Position Information

Job Series:Administrative Support

Classification:Administrative Specialist - Career Path

Class Code:PAS03P

Pay Grade:SGS02

Salary Range:$35,610 - $52,703

Job Summary

The Administrative Specialist is a key administrative support role within a department, responsible for performing a variety of office duties to ensure efficient office operations and support for agency staff and programs. This position involves handling administrative tasks, coordinating schedules, managing documentation, and assisting with customer service. The Administrative Specialist will work closely with team members, supervisors, and the public to maintain smooth and effective office workflows.

Primary Responsibilities

Perform a variety of administrative functions, including answering phones, responding to emails, managing office supplies, and maintaining office equipment. Maintain and update office filing systems, both physical and electronic, ensuring that documents are properly organized and easily accessible. Draft and proofread internal and external communications, including memos, reports, and correspondence. Coordinate meetings, appointments, and conferences for agency staff and leadership. Manage calendars, ensuring that appointments, deadlines, and meetings are scheduled efficiently and with attention to priority. Prepare and distribute meeting agendas, take minutes, and track follow-up actions for meetings. Create, maintain, and update records, files, and databases, ensuring accuracy and compliance with agency and state policies. Provide helpful, professional, and timely responses to inquiries, referring questions to appropriate staff when necessary. Accurately input and maintain data in electronic systems, databases, and spreadsheets. Monitor and update records or databases to ensure that information is current and accurate. Ensure that supplies and materials are ordered and available to meet operational needs.

Knowledge and Skills

Ability to draft clear, concise, and professional correspondence. Ability to interact with the public, staff, and leadership in a professional and approachable manner. Ability to maintain organized records and files. Ability to assess situations, troubleshoot problems, and implement effective solutions in a timely manner. Ability to handle sensitive and confidential information with discretion and in compliance with state and federal privacy laws. Knowledgeable of office software applications (e.g., Microsoft Word, Excel, PowerPoint), and familiarity with office equipment (e.g., copiers, fax machines, phone systems). Proactive in identifying opportunities for process improvement and streamlining office operations.

Minimum Qualifications

A high school diploma or equivalent is required.

Satisfaction of the minimum qualifications, including years of experience and service, does not entitle employees to automatic progression within the job series. Promotion to the next classification level is at the discretion of the department and the Office of Personnel Management, taking into consideration the employee's demonstrated skills, competencies, performance, workload responsibilities, and organizational needs.

Licensure/Certifications

N/A OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market:Little Rock

Similar Jobs

Airport Operations Manager

Arkansas Employer • Hot Springs, AR • 3h ago

Management & Administrative

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4637533 CITY OF HOT SPRINGS, ARKANSAS Job Description To perform this job successfully...

3h ago

Go to Apply

Sales Management Trainee

Enterprise Mobility • Hot Springs, AR • 23h ago

Management & Administrative

Overview Start your career with Enterprise Mobility! We're hiring immediately for our respected Management Training Program. Whether you see yourself in sales, business development, customer service, retail management, o...

23h ago

Go to Apply

SOCIAL SERVICES SPECIALIST

State of Arkansas • Benton, AR • 2d ago

Management & Administrative

SOCIAL SERVICES SPECIALIST Date: Dec 29, 2025 Req ID: 54846 Location: Benton, AR, US, 72015 Category: AR DEPT OF HUMAN SERVICES Anticipated Starting Salary: $52,137.00 Position Number: 22110901 County: Saline Posting End...

2d ago

Go to Apply

Shipping & Receiving Clerk

AAR • Hot Springs, AR • 5d ago

Management & Administrative

Title: Shipping & Receiving Clerk Location: United States-Arkansas-Hot Springs-Triumph Airborne Structures Job Number: 17992 Performs a combination of manual and clerical shipping and receiving duties typically worki...

5d ago

Go to Apply

ADMINISTRATIVE ANALYST

State of Arkansas • Benton, AR • 1w ago

Management & Administrative

ADMINISTRATIVE ANALYST Date: Dec 18, 2025 Req ID: 54453 Location: Benton, AR, US, 72015 Category: AR DEPARTMENT OF HEALTH Anticipated Starting Salary: 47,396.96 Arkansas Department of Health 4815 W Markham Street Little...

1w ago

Go to Apply

SOCIAL SERVICES ASSISTANT

State of Arkansas • Hot Springs, AR • 2w ago

Management & Administrative

SOCIAL SERVICES ASSISTANT Date: Dec 17, 2025 Req ID: 54716 Location: Hot Springs, AR, US, 71913 Category: AR DEPT OF HUMAN SERVICES Anticipated Starting Salary: $35,610.00 Position Number: 22109620 County: Garland Postin...

2w ago

Go to Apply

SOCIAL SERVICES ASSISTANT

State of Arkansas • Bryant, AR • 2w ago

Management & Administrative

SOCIAL SERVICES ASSISTANT Date: Dec 17, 2025 Req ID: 54715 Location: Bryant, AR, US, 72022 Category: AR DEPT OF HUMAN SERVICES Anticipated Starting Salary: $35,610.00 Position Number: 22168968 County: Saline Posting End...

2w ago

Go to Apply

Customer Service Associate

Walgreens • Arkadelphia, AR • 2w ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

2w ago

Go to Apply

Wireless Sales Manager - Pine Bluff, AR

Acosta Group • Arkadelphia, AR • 2w ago

Management & Administrative

DESCRIPTION Leads, coaches, guides, advises, mentors, recruits, develops, and manages a team that drives sales for the biggest wireless brands in the industry by motivating a team of part-time and/or full-time Wireless P...

2w ago

Go to Apply

Sports Recreation Operations Manager

Arkansas Employer • Hot Springs, AR • 3w ago

Management & Administrative

This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4621817 CITY OF HOT SPRINGS, ARKANSAS Job Description To perform this job successfully...

3w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.