Administrative Assistant, Holiday Inn Estes Park

Delaware North • Estes Park, CO • 5h ago

The opportunity

Delaware North Parks and Resorts is hiring a full-time Administrative Assistant to join our team at Holiday Inn Estes Park in Estes Park, Colorado. As an Administrative Assistant, you will be responsible for performing clerical and secretary duties to help the organization run efficiently.

If you like a fast-paced job, working with and serving guests from all over the world, and want to experience hands-on learning, our Parks and Resorts team invites you to apply today.

Pay

$20.00 - $25.00 / hour

Information on our comprehensive benefits package can be found at https://careers.delawarenorth.com/whatweoffer .

What we offer

Health, dental, and vision insurance*

401 (k) with company match*

Paid vacation days and holidays*

Paid parental bonding leave*

Tuition or professional certification reimbursement*

Weekly pay

50% off food & beverages

20% off retail items

Training and development with opportunities for internal mobility and growth, including the chance to work at our other locations nationwide

*Available for full-time, year-round team members

Life in Estes Park

Looking for a job you love in a place you'll never want to leave? Be part of a global team on the doorstep of Rocky Mountain National Park! Enjoy the thrill of the outdoor activities with the convenience of living in the town of Estes Park.

Dorm-style housing available for $85/ week, including wi-fi and all utilities

Low-cost off-site laundry facility

Tons of outdoor activities, including:

Access to hiking and backcountry skiing in Rocky Mountain National Park

Rock climbing in Performance Park

Mountain biking in Hermit Park

Horseback riding, nature watching, camping, fishing, and much more!

What will you do?

Responsible for processing invoices, purchase orders, receiving documents, and related records to ensure accurate and timely AP operations

Troubleshoot purchasing system issues, including supplier setup, item and inventory maintenance, and reconciliation between purchasing and accounting

Conduct research and analysis on invoices, credits, payments, and vendor discrepancies, and maintain strong vendor relationships, including payment setup and issue resolution

Use multiple financial and operational systems such as Peoplesoft, APTrac, Freedom Pay, IHG Business Track, Chase Paymentech, AMEX, Micros, Opera, and BirchStreet

Maintain organized records, audit files, and documents in compliance with corporate guidelines and retention laws

Serve as the primary liaison between hotel Operations and Accounting, ensuring clear communication and maintaining financial confidentiality

Support BirchStreet inventory functions (post Feb 2026)

Assist with CAPEX processes, including form preparation, quote collection, invoice processing, and project tracking

Secure and manage the cash room, ensuring only authorized access, proper key handling, and storage of cash

Manage cash including retrieving and counting employee cash banks, making deposits, ensuring compliance, and reconciliation of funds

Manage and analyze daily reconcile of cash and credit card over / short, documenting and researching discrepancies

Research, dispute and collect on chargebacks through Chase Paymentech, AMEX and IHG Business Track

Operate vehicle for transportation across properties as needed

More about you

No high school diploma or GED required

Minimum of 2 years of experience in administrative or office position, including experience with office administrative procedures, use, and operation of standard office equipment

Previous experience with Microsoft Office Suite

High level of interpersonal skills to handle sensitive and confidential situations

Ability to prioritize and handle multiple tasks simultaneously

Basic math skills

A valid driver's license

Shift details

Days

Who we are

Holiday Inn Estes Park is a haven for outdoor enthusiasts. The hotel is only two miles from the Rocky Mountain National Park and a short walk to the heart of town. Our natural playground offers many outdoor activities: hiking, biking, fly fishing, and rafting. We offer on-site housing and discounts on meals, retail, and lodging.

We accept applications on an ongoing basis until the role is filled. There is no fixed deadline to apply.

Our business is all about people, and that includes you. At Delaware North, you're not just part of a team - you're part of a global legacy: a family-owned company with 100+ years of history behind it. Our operations span the world, offering you unique paths to growth and success.

Who says you can't love where you work? With jobs in iconic sports arenas, stunning national parks, exciting casinos, and more, we pride ourselves on giving the world great times in great places. And whether you're interested in restaurants, hotels, sports, gaming, operations, or retail, part-time or full-time, we're invested in helping you achieve your career goals.

Together, we're shaping the future of hospitality - come grow with us!

Delaware North, along with its subsidiaries, is an equal opportunity employer, showcasing job opportunities and considering applicants for all positions without regard to race, color, religion, sex, gender identity, national origin, age, disability, protected veteran status, sexual orientation, or any other legally protected status.

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