Logistics Coordinator

Aston Carter • Bay Shore, NY • 3h ago

Job Title: Logistics CoordinatorJob Description

The Logistics Coordinator plays a crucial role in supporting daily transportation, warehousing, and import execution across multiple distribution centers. This position is primarily responsible for tendering loads, scheduling trucks, coordinating with a third-party logistics partner, and ensuring accurate shipment reconciliation and visibility. Success in this role requires strong attention to detail, speed, and follow-through to protect service, support on-time in full (OTIF) performance, and maintain clean data for the broader supply chain team.

Responsibilities

Take ownership of all outbound and inbound truck scheduling with the 3PL.

Manage transfers between the facility and the third-party logistics partner, and between distribution center locations.

Balance loads and transfer timing to maintain inventory availability at each distribution center.

Reconcile all outbound and inbound shipments from the third-party logistics and owned warehouse.

Confirm lots moved between distribution centers and lots shipped to customers.

Identify discrepancies, missing documentation, and unreported movements and escalate quickly.

Monitor transfer completions across all distribution centers.

Flag risks early when timing or volume threatens customer availability or safety stock.

Ensure the supply chain team has accurate and timely transfer visibility through trackers and reports.

Take operational ownership of inbound import containers.

Track container status, arrival, drayage, and receiving at distribution centers.

Escalate delays that may create safety stock outages and communicate clear recovery timing.

Analyze outbound freight on a cost per pound and cost per order basis by lane and customer.

Identify route and mode optimization opportunities with the Logistics Manager.

Compare carrier performance, costs, and transit times to recommend adjustments.

Monitor accessorial trends (detention, lumper, redelivery) and surface root causes.

Build and maintain a simple freight analytics dashboard for weekly business reviews and budget tracking.

Tender loads through email and carrier portals in line with standard operating procedures.

Confirm dock appointments with the third-party logistics for outbound shipments.

Coordinate inbound deliveries of raw materials from the third-party logistics partner.

Maintain clean documentation for all loads, including references, purchase orders, and lot details.

Respond quickly to dock questions, reschedules, and accessorial issues.

Provide accurate references, purchase order numbers, lot codes, and shipment details to third-party logistics and carriers.

Keep the supply chain team informed of service issues, delays, and material risks via daily updates.

Maintain on-time in full logs, transfer logs, import trackers, and daily shipment dashboards.

Validate EDI documents for completeness and accuracy and flag issues for correction.

Provide a concise daily logistics summary to the supply chain team.

Follow standard operating procedures for tendering, scheduling, communication, and reconciliation.

Identify opportunities to reduce errors, accessorial, and manual rework.

Support the Logistics Manager in updating standard operating procedures and playbooks as processes evolve.

Essential Skills

2+ years in logistics coordination, dispatching, 3PL operations, or freight scheduling.

Strong English written and verbal communication skills.

Experience with Opendock, TMS tools, or warehouse/3PL portals preferred.

Solid understanding of shipment tracking, reconciliation, and basic freight documentation.

High attention to detail with consistent follow-through and ownership.

Additional Skills & Qualifications

Domestic experience is a must-have; international and domestic experience would be ideal.

Experience with Americold or major 3PL cold storage providers is preferred.

Familiarity with imports, container tracking, and the person of CPG or frozen food distribution.

Advanced Excel skills (lookups, filters, basic pivots).

Bilingual is a big plus, preferred but not required.

Work Environment

The role is based in the U.S., with work hours aligned to Eastern Time. The standard schedule is aligned from 8am to 4pm EST or 10am to 6pm EST. Occasional visits to warehouses, 3PL sites, or the Bay Shore, NY facility may be required.

Job Type & Location

This is a Permanent position based out of Bay Shore, NY.

Pay and Benefits

The pay range for this position is $60000.00 - $70000.00/yr.

Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bay Shore,NY.

Application Deadline

This position is anticipated to close on Jan 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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