Administrative Assistant

Robert Half • Pacific, WA • 2h ago

Description We are looking for a dedicated Administrative Assistant to join our team in Pacific, Washington. In this Contract to permanent position, you will play a key part in ensuring smooth and efficient operations through detailed administrative support and coordination. This position requires strong organizational skills and attention to detail to manage various tasks in a fast-paced environment.

Responsibilities:

Administer contracts and oversee monthly billing processes, including subcontractor bills, job cost billings, and material invoices.

Prepare certified payroll documentation and ensure compliance with prevailing wage requirements.

Accurately enter and code work hours by job and state for labor, materials, purchases, and subcontractors.

Process vendor invoices and reconcile purchase orders to maintain accurate financial records.

Maintain and track records for work orders, inspections, job costing, and billing schedules.

Utilize Timberline (Sage 300) software for managing job costing and generating billing reports.

Provide comprehensive administrative support across departments and facilitate communication between field and office staff.

Generate monthly job costing reports and deliver detailed analyses to the Manager and Accounting team.

Address commercial collections and assist customers with invoices, payment issues, and report requests.

Monitor project workflows to ensure timely completion of tasks and adherence to deadlines. Requirements - Previous experience in administrative roles, preferably within the construction industry.

Proficiency in Microsoft Office Suite, particularly Excel, for data management and reporting.

Familiarity with Sage 300 or similar software for job costing and billing purposes.

Knowledge of certified payroll and prevailing wage compliance is highly desirable.

Strong organizational skills with attention to detail and a commitment to accuracy.

Ability to handle multiple tasks simultaneously in a fast-paced environment.

Excellent communication skills for interacting with team members and clients.

Willingness to learn and adapt, with a proactive approach to problem-solving. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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