Administrative Assistant- Corporate Team

Robert Half • Wheaton, IL • 1h ago

Description We are looking for a skilled Administrative Assistant to provide dedicated support to a corporate legal team based in Wheaton, Illinois. In this contract position, you will collaborate closely with attorneys to ensure seamless operations and efficient management of legal and administrative tasks. This role requires strong organizational skills, attention to detail, and proficiency in handling various legal and business processes.

Responsibilities: - Deliver high-level administrative support to a team of eight attorneys, ensuring smooth day-to-day operations. - Manage and track client engagements while maintaining accurate records and documentation. - Coordinate schedules and maintain calendars for attorneys, ensuring deadlines and appointments are effectively managed. - Enter attorney time accurately, review billing details, and assist with monthly client invoice revisions. - Monitor and update corporate minute books, ensuring compliance and accuracy. - Format and revise legal documents, including contracts and due diligence materials, for consistency and professionalism. - Review time entries and assist with tracking billable hours for attorneys. - Utilize tools such as DocuSign and Microsoft Office to streamline document management and communication. - Facilitate communication with clients and internal teams to address inquiries and resolve issues promptly. - Provide support for M& A, securities, and corporate divorce transactions as needed.

The pay range for this position is 25 to 32. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Requirements - Minimum of 3 years of experience in a legal administrative role, preferably in a corporate or law firm setting.

Proficiency in software tools including DocuSign, Microsoft Office Suite, and Zoom.

Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.

Excellent communication skills to interact effectively with attorneys, clients, and team members.

Familiarity with billing functions and experience managing billable hours.

Ability to format and revise legal documents with attention to detail.

Experience working with tools such as Adobe Acrobat, Aderant, and case management software is a plus.

Knowledge of legal processes, including due diligence and client correspondence.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .

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