Administrative Assistant

Robert Half • Norwalk, CT • 2h ago

Description

We are looking for a dedicated Administrative Assistant to join our team in Norwalk, Connecticut, supporting vital programs within a dynamic non-profit organization. This long-term contract position offers the opportunity to contribute to global initiatives, collaborating with team members. The role requires strong organizational skills, attention to detail, and the ability to manage diverse responsibilities effectively.

Responsibilities:

Facilitate the application process and maintain documentation for leadership and mentorship programs.

Coordinate logistics for events, conferences, and field visits, including sourcing supplies and arranging travel.

Administer and review grant applications, compiling reports on outcomes to support development programs.

Manage third-party vendor contracts, partner agreements, and onboarding materials.

Organize translation and interpretation services to support global program needs.

Process invoices, track payments, and collaborate with vendors to ensure financial accuracy.

Schedule meetings, record minutes, and track action items to maintain smooth communication across teams.

Research, update, and distribute session calendars and program information.

Mail letters, supplies, and resources to camps and partners as needed.

Identify tools and resources to optimize department efficiency and streamline administrative processes.

Requirements - Proven experience in administrative support roles, preferably within a non-profit or similar setting.

Familiarity with accounts payable processes and financial tracking.

Strong organizational and time-management skills.

Ability to coordinate travel arrangements and logistics for events.

Proficiency in handling vendor relationships and managing contracts.

Excellent communication skills, both written and verbal.

Attention to detail and commitment to maintaining accurate documentation.

Comfortable working in a collaborative team environment with global stakeholders. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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