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Recruiting Support Associate

System One • Boston, MA • 1w ago

Job Title: Recruiting Support Associate

Location: Boston, MA

Work Schedule: Mon - Fri 8am - 5pm

Pay Range: $50.00 - $60.45/hr

Type: Contract, Potential for extension or conversion to permanent

Requirements

To perform this job successfully, an individual must be able to perform each essential duty with excellent attention to detail, follow through and a high degree of quality. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and EXPERIENCE:

College degree and 5-7 years interview scheduling experience. Prior customer-facing experience preferred.

COMMUNICATION SKILLS

Excellent written and verbal communication skills

Comprehend and interpret instructions, correspondence, and memos and ask clarifying questions to ensure understanding.

Ability to write routine correspondence and update tracking documentation.

Ability to respond to common inquiries or complaints from internal and external parties, co-workers, and/or supervisor with a strong, professional customer service orientation.

Ability to understand and carry out general instructions in standard situations.

REASONING ABILITY:

Ability to solve problems in standard situations. Requires basic analytical skills.

OTHER SKILLS and/or ABILITIES:

Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Teams, SharePoint etc.)

Familiarity with scheduling software like Workday.

Detail-orientated and competent follow through skills

Ability to prioritize and multi-task

Ability to work independently with a high level of self-management in a dynamic work environment

Must be able to maintain confidential information and exercise discretion

Ability to adapt to change and process improvements

Responsibilities

Coordinate interview schedules and candidate site visits.

Track and document applicants through the recruiting process in an applicant tracking system.

Interact with applicants to answer specific questions.

Complete schedule itinerary correspondence with applicants.

Maintain documentation and applicant files as required by Lilly record retention guidelines.

Answer phone calls and directing requests to appropriate people.

Utilize software applications such as Workday, Microsoft Outlook, Microsoft Teams, Word, and Excel.

Excellent attention to detail in editing and proofreading documents.

Assisting with scheduling calendars.

Serving as back-up to other administrative and operations personnel.

Supporting operations with special projects.

Understand and follow Good Staffing Practices.

Additional Responsibilities

Ensure interview logistics run smoothly, including conference room readiness, day-of coordination, and candidate experience support.

Greet and assist visitors and candidates upon arrival; coordinate parking validation and visitor registration as needed.

Maintain organized and well-stocked office and common areas, including supplies and snacks.

Provide front-desk support by monitoring the reception inbox, managing meeting room calendars, and addressing scheduling adjustments.

Assist with on-site meetings and company events through administrative and logistical coordination.

Perform other administrative duties and special projects as assigned to support recruiting and operations.

Benefits

System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan.

Ref: #558-Scientific

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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