Disbursement Manager - San Mateo Medical Center (Departmental Promotional Only)
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Disbursement Manager - San Mateo Medical Center (Departmental Promotional Only)
Salary
$154,876.80 - $193,585.60 Annually
Location
County of San Mateo, CA
Job Type
Full-Time
Job Number
NEW12242025
Department
San Mateo Medical Center
Opening Date
12/24/2025
Closing Date
1/7/2026 11:59 PM Pacific
Bargaining Unit
50B
Description
Benefits
Questions
Description
The County of San Mateo's San Mateo Medical Center (SMMC) is seeking a highly qualified, experienced, and collaborative Disbursement Services Manager to provide operational leadership for the Medical Center's Accounts Payable and Payroll functions. This is an exciting opportunity for an experienced financial professional to support a healthcare organization while ensuring effective fiscal stewardship, compliance, and customer-focused service delivery.
Position Overview
Under the general direction of the Controller, the Disbursement Services Manager plans, organizes, directs, and evaluates the activities of the Disbursement Services unit, comprised of the Accounts Payable and Payroll departments. The incumbent is responsible for establishing internal controls, overseeing daily operations, interpreting regulatory requirements, and ensuring adherence to County fiscal policies, labor rules, and financial reporting requirements.
The successful candidate will demonstrate strong leadership skills, technical expertise in disbursement operations, and the ability to work collaboratively with County Controllers Office, clinical departments, administrative teams, and external vendors.
Duties and Responsibilities
Plan, direct, and oversee the work of staff responsible for AP and Payroll processing and compliance.
Develop, implement, and maintain disbursement-related policies, procedures, workflow documentation, and internal control mechanisms.
Ensure accurate and timely issuance of vendor invoice payments, payroll cycles, employee expense reimbursements, and monthly accounting reporting.
Interpret and apply federal, state, and local laws related to payroll, vendor payments, wage reporting, and public-sector fiscal practices.
Monitor operational performance, analyze complex disbursement issues, and recommend and implement process improvements.
Coordinate activities with Human Resources, Controller's Office, County Payroll, Supply Chain, and SMMC leadership.
Participate in audits, compliance reviews, and financial reporting activities as assigned.
Develop and track operational metrics; prepare written reports and presentations for executive leadership.
Select, supervise, train, mentor, and evaluate assigned staff.
Support system enhancements and participate in testing, implementation, and optimization of financial technologies.
Ideal Candidate will possess:
Strong knowledge of accounting principles, payroll administration, accounts payable operations, internal controls, and audit readiness.
Experience with public-sector financial administration and reporting.
Familiarity with Countywide administrative processes, organizational structure, and financial systems.
Demonstrated ability to lead, plan, organize, and evaluate financial and operational functions.
Proven skill in analyzing and interpreting financial regulations, policies, and procedures.
Experience developing, implementing, and improving financial policies and business processes.
Ability to prepare clear, accurate, and comprehensive financial reports and documentation.
Collaborative working style with the ability to partner effectively across departments and with external stakeholders.
Proficiency with financial systems and software, with the ability to adapt to new technologies.
Excellent written and verbal communication skills.
Strong analytical abilities, including performing financial analyses and reconciliations.
Bachelor's degree in Accounting, Finance, Business Administration, or related field.
At least three years of progressively responsible administrative, financial, or managerial experience in a public agency.
Supervisory experience in Accounts Payable, Payroll, or accounting operations strongly preferred.
Qualifications
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:
Three years of increasingly responsible experience performing a wide variety of administrative, financial, managerial or automation duties in a large, complex public agency.
Knowledge of:
Federal, State and local laws and regulations applicable to assigned area of responsibility, such as public liability and/or accounting laws.
Advanced principles and practices of fiscal resource planning.
Advanced principles of financial administration, including public budgeting and reporting.
Advanced principles of financial and actuarial forecasting and financial analysis.
Basic principles and practices of County-wide operations and its administration and organization.
Principles of personnel training, supervision and evaluation.
Computer systems and applications as used within the County.
Skill/Ability to:
Plan, organize, supervise, coordinate, direct, organize and participate in a wide variety of advanced administrative and operational activities related to the assigned work section, program area specialty or department.
Coordinate activities with other departments, programs and/or outside agencies.
Direct and participate in the analysis of a wide variety of highly complex administrative and operational problems and make effective operational and/or procedural recommendations.
Develop, administer and interpret policies, guidelines and procedures related to the assigned program area.
Plan, schedule and manage large scale projects.
Negotiate agreement between differing individuals and groups of individuals.
Monitor current and proposed Federal, State and local legislation which impact on assigned area of responsibility.
Utilize appropriate interpersonal style and methods of communication to gain acceptance, cooperation, or agreement of a plan, activity, and/or program idea.
Work cooperatively with other County departments and public and private organizations.
Supervise, evaluate and train assigned personnel.
Communicate effectively both orally and in writing.
Perform complex mathematical and statistical calculations accurately.
Prepare complex and detailed written reports, procedures, grant applications and contracts.
Establish and maintain effective work relationships with those contacted in the performance of required duties.
Application/Examination
Departmental Promotional Only. Only current County of San Mateo employees in the San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply.
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations, or a screening committee may select those applicants whose education and/or experience appear to best meet the needs of the position based solely on the information provided in the application documents. Because of this screening process, all applicants who meet the minimum qualifications are not guaranteed advancement to the next phase of the examination process. All interviews will take place in San Mateo County, California and applicants must participate at their own expense.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply. Responses to the Supplemental Questionnaire must be submitted in addition to the standard County employment application form. A resume will not be accepted as a substitute for the required application materials. Online applications must be received by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: Wednesday, January 7, 2026, at 11:59PM PST
Screening: Week of January 8, 2026
Combined Panel Interviews: Week of January 20, 2026
About the County
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.
The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.
The County of San Mateo is an equal opportunity employer. We seek to hire, support, and retain employees who reflect our diverse community.
Analyst: Debbie Kong (12242025) (Financial Services Manager II-D151)
We invite you to explore our Benefits-at-a-Glance (https://www.smcgov.org/sites/default/files/2025-05/Benefits%20at%20a%20Glance%204.29.25.pdf) page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)
In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.
As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.
01
IMPORTANT: Applicants for this position are required to submit responses to the supplemental questions below. Your responses will provide detailed information about your background and experience related to this position. This information will weigh heavily in the application screening by the subject matter experts and will also be used in the selection process. Answer the questions completely, paying attention to the multi-parts of the questions. While being thorough and detailed, also be concise. Your strategic use of language as well as neatness, clarity of expression, attention to detail, proper use of grammar and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses.
I have read and understand this important information.
02
This recruitment is Departmental Promotional Only. Only current County of San Mateo employees in the San Mateo County Health with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term positions prior to the final filing date may apply. Are you currently a San Mateo County Health employee in a classified regular, probationary, extra-help/limited term position prior to the final filing date with at least 1040 hours of continuous service? (A "No" answer will disqualify you from this recruitment.)]]
Yes
No
03
Describe how you have used performance metrics or KPIs to monitor and improve Accounts Payable operations. What specific metrics did you track, why were they important, and how did you use the data to drive improvements?. Be Specific.
04
Describe a time when you had to resolve a difficult or highly sensitive customer service issue related to payroll or accounts payable. What was the situation, who was impacted, how did you address it, and what was the outcome? Be specific.
05
How did you learn about this position?
County of San Mateo Website
County of San Mateo Job Interest Card Notification
County Hosted Virtual Event
County Hosted Job Fair
CalOpps.org
College/University Career Center
Community-based Organization Posting
Facebook/Instagram
Friend or Relative
GovernmentJobs.com
Indeed
Job Fair
LinkedIn
Professional Publication/Website (Please specify in next question)
X (formerly called Twitter)
Zip Recruiter
Other (Please specify in next question)
06
If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.
Required Question
Employer
County of San Mateo
Address
County of San Mateo Human Resources Department 500 County Center, 4th Floor Redwood City, California, 94063-1663
Phone
(650) 363-4343
Website
https://jobs.smcgov.org
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