Administrative Assistant

Millipore • Allentown, PA • 2h ago

Work Location: Allentown, Pennsylvania Shift: No Department: LS-SC-LN2A4 Distribution4 Recruiter: Michelle Cole This information is for internals only. Please do not share outside of the organization. Your Role As an Administrative Assistant, you will provide essential support to this growing distribution site within our Life Sciences division. Serving as the primary point of contact for the facility, you will manage material procurement, process site paperwork, and generate the daily reports used by management to track operations. This is a versatile and exciting role where you will gain hands-on experience with our organizational policies and play a key part in maintaining site documentation and SOPs. You'll be responsible for assisting employees, visitors, and vendors alike, ensuring smooth daily operations across the office. While you will work independently in the front office, you will also collaborate closely with supervisors and staff in the warehouse to support various projects and site goals. Responsibilities include the following: Manage front office operations for a dual-building site, ensuring daily activities run smoothly and professionally Maintain and organize all physical filing systems to ensure records are accurate and easy to access Utilize the corporate document management system to assist with drafting, updating, and retrieving local SOPs and forms Generate daily management reports by pulling and analyzing data from SAP, Microsoft Excel, and Microsoft Access Support the onboarding process for new personnel, handling administrative steps Monitor inventory levels and purchase building supplies through SAP and corporate vendor websites to prevent shortages Coordinate with external vendors and site management to schedule and oversee various facility services Direct incoming calls and serve as the main point of contact for visitors and vendors arriving at the site Facilitate safety onboarding for on-site vendors to ensure compliance with plant safety regulations Assist employees with various administrative needs and daily requests to support site operations Participate in process improvement initiatives and special projects to help increase office efficiency Hours: Monday-Friday. Core shift hours are typically 8:00 AM - 5:30 PM, with flexibility in start and end times (up to a one-hour variance) Physical Attributes Occasionally lift, push or pull up to 50 lbs. Enter the warehouse frequently while wearing appro To view the full job description please use the link below. https://www.aplitrak.com/?adid=YmJnZW5lcmljLjYwODgwLjEwODY1QGVtZG1pbGxpcG9yZWNvbXAuYXBsaXRyYWsuY29t

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