Build What Matters. Create What's Next.
Hoffman Construction is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we've grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise-now a dynamic family of companies with a national presence and a legacy of excellence.
At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you'll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together-by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.
Join us and benefit from:
Competitive pay and advancement opportunities
Ongoing professional training and development
Comprehensive benefits-including free primary care for you and your family through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
A culture rooted in inclusion, collaboration, and respect.
We're hiring across all departments. Discover your future with us.
www.hoffmancorp.com/careers.
Position Summary:
The Administrative Assistant will provide comprehensive support to the Talent Development function, ensuring smooth execution of training programs and development initiatives. This role involves managing logistics, coordinating materials, maintaining accurate records, and assisting with content preparation and editing. The ideal candidate is detail-oriented, tech-savvy, and highly organized, with strong communication skills and the ability to manage multiple competing priorities.
Essential Responsibilities:
Administrative Support
Manage calendars, schedule meetings, and coordinate training sessions.
Prepare, format, and proofread training materials for accuracy and clarity.
Perform data entry and tracking for attendance, completion, and certifications.
Support management of email inboxes.
Complete team expense reports with accuracy and timeliness
Learning Management System (LMS) Support
Upload courses, assessments, and resources into the LMS.
Enroll participants, troubleshoot access issues, and manage permissions.
Generate and distribute completion reports and dashboards.
Conduct quality checks on materials and LMS entries for accuracy.
Training Materials Coordination
Organize and distribute digital and physical training materials.
Maintain version control and ensure timely updates.
Perform video editing for training content.
Event Coordination
Arrange logistics for in-person and virtual training sessions.
Send invitations, reminders, and follow-up communications.
Ensure participants receive pre-work and post-session resources.
Qualifications
Professional Experience and Education
High School Diploma or GED required
2+ years in administrative support, preferably in HR or Learning & Development.
Required Skills
Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams) and have a general understanding of working within a computer network.
Preference given to experience with LMS platforms and video editing tools.
Familiarity with Smartsheet or similar project management tools.
Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
Strong attention to detail and organizational skills.
Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
Excellent time-management skills and ability to multi-task and prioritize work with shifting priorities.
Ability to work well in a large professional setting. Patience and professionalism are essential.
Preferred Skills & Attributes
Strong problem-solving and critical thinking abilities.
High level of adaptability and flexibility in a fast-paced environment.
Customer service mindset with a focus on positive participant experience.
Ability to maintain confidentiality and handle sensitive information.
Proactive approach to anticipating needs and improving processes.
Physical and Mental Requirements:
Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location.
Must be able to work outdoors in varying weather conditions and on active construction sites.
Must be able to climb stairs, to ascend and descend ladders, scaffold, inspect confined or underground spaces.
Hands/Arms: Constantly operates a computer and other office productivity machinery. Frequently operates machinery and will use hand/fingers and legs to operate, activate, use, prepare, inspect, place, detect, and position materials.
Sight: Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver's license. The work is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, reading print and digital documents.
Hearing: Must be able to work in proximity to loud equipment mor than 75% of the time. Must be able to wear hearing protection, as necessary. Often required to communicate with customers and co-workers in an office setting and on the job site.
Speech: Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.
Lift/Carry: Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet.
Bending/Twisting: Frequent.
Kneeling/Crouching/Crawling: Must be able to regularly position self in a kneeling, crouching or crawling position for purpose of examining project work.
Must be able to physically access all areas and levels of construction site for work progress review.
Work schedule must be flexible to allow for extended hours or off-shift work to accommodate changing construction schedule and sequences.
Must use independent judgment, organizational and critical thinking skills to determine best method to accomplish desired results.
Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.
Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
Please note, we are not able to offer sponsorship for this position.
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