Administrative Assistant

Four Seasons Environmental, Inc • Grove City, OH • 19h ago

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Administrative Assistant
General Info
Job Type: Full-Time
Location: Four Seasons Environmental, Inc. - DSCC, Columbus, Ohio
Min. Yrs. Experience: Experience preferred
Pay: $32.82/hr. plus a $6.00 an hour fringe benefit
Hours: Monday to Friday: 7:00 am to 4:00 pm
Benefits:
Medical Insurance
Dental Insurance
Life Insurance
Retirement Benefit
Disability Insurance
Holidays and Vacation
Job Description
The Administrative Assistant is responsible for overseeing the day-to-day administrative operations of the office. This role ensures efficient workflow by implementing and updating office procedures, resolving operational issues, and supporting internal and external stakeholders. In addition to general secretarial duties, the Administrative Assistant provides direct administrative support to the Operations Manager, including office management, reporting, payroll coordination, and project assistance.
Responsibilities
Responsibility Summary
The key duties of the admin will be accounts payable (coding and submitting suppliers and vendors invoices via PO program and per standard practices), accounts receivable (invoicing our client, tracking client approvals and payments), human resource duties (payroll compliance and submission, attendance issues, employee handbook compliance, leave tracking, interacting with corporate HR), and administrative support (assisting Troy with general administrative task, meeting notes and capturing actions items, etc.).
Office Administration & Operations
Oversee daily office operations and recommend, implement, or revise procedures to improve efficiency and eliminate duplication or conflicts
Identify and resolve administrative issues that affect workflow and communication
Issue emails and hard-copy correspondence as required
Organize company functions and manage scheduling and appointments
Track service calls and work orders
Human Resources & Payroll Support
Process and submit new employee onboarding packages to the home office
File and track short-term disability, FMLA, and workers' compensation claims
Maintain personnel records in compliance with company policies
Compile and submit weekly payroll data to the main office
Reporting & Data Management
Publish daily and monthly reports as required
Enter daily and weekly maintenance activities into the computerized maintenance management system (CMMS)
Send invoices and required documentation to the main office on a weekly basis
Financial & Vendor Support
Prepare and submit invoices to clients
Assemble cost estimates for projects
Work directly with vendors to establish accounts and resolve billing or service issues, follow up on any missing information, signatures or approvals.
Project & Administrative Support
Conduct research and prepare briefing charts, reports, and presentation materials
Work independently on assigned administrative projects
Documenting meeting notes, action items and decisions with Project Manager
Perform other duties as assigned
Requirements
Education & Experience
High school diploma or equivalent required; associate degree in business administration or a related field preferred
Minimum of 2-3 years of administrative or office management experience, preferably in an operations, facilities, construction, or service-based environment
Experience supporting management staff and handling multiple priorities independently
Technical & Computer Skills
Proficient in Microsoft Office Suite (Word, Excel, Outlook); strong Excel skills preferred
Experience using computerized maintenance management systems (CMMS) or similar databases preferred
Fam

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