Position Information
Posting NumberSRGV8713
Working TitleADMINISTRATIVE COORDINATOR
Number of Vacancies1
LocationRio Grande Valley, Texas
DepartmentSchool of Medicine
FTE1.0
FLSAExempt
Scope of Job
To coordinate activities and provide supervision in the operation and administration of a department. To relieve the administrator of a large volume of complex decisions. Responsible for making complex administrative decisions requiring knowledge of a wide range of regulations, policies, and procedures. Also, responsible for fiscal and administrative activities for a large department or comprehensive responsibility for the operation and direction of a smaller department. Provide administrative support and project coordination for the Office of the Dean.
Description of Duties
Plans, organizes, and coordinates administrative operations.
Assists director and/or manager in preparing and analyzing budgets, merit pay recommendations, as well as assisting during the interviewing/hiring process.
Maintains and verifies departmental personnel files including records of required employee credentials and licensing.
Maintains departmental procedures manuals.
Schedules and arranges department and committee meetings including the preparation of meeting notices and agendas.
Monitors and maintains control of expenditures within budgets.
Processes bills for payment.
Assists in report preparation and in responding to official inquiries.
Coordinates procurement of equipment and supplies.
Interprets rules, regulations, and policies and executes as applicable.
Relieves administrator of a wide variety of internal administrative duties which require a thorough understanding of the functions, programs, and policies of the University and department.
Interprets and reviews administrative decisions, policies, and internal procedures.
Plans, supervises, and schedules the work of assigned staff.
Determines work priorities and evaluates work progress.
Assists in the preparation of the annual budget and/or grant applications and maintains the current status of the same with respect to funds available and obligated.
Coordinates the collection of information or the preparation of reports and compiles or supervises the compilation of data for reports.
Serves as a liaison with other departments on policies, procedures, and practices.
Reports directly to the top administrator in the department.
Performs related duties as required.
Supervision Received
General direction from the assigned supervisor.
Supervision Given
Supervises assigned staff.
Required Education
Bachelors Degree from an accredited University.
Preferred Education
Bachelors Degree in Business Administration from an accredited University.
Licenses/Certifications
None.
Required Experience
Two (2) years of office administrative or business management experience.
Preferred Experience
Experience within higher education.
Equipment
Personal computer, word processing, spreadsheet, and database software. Standard office machines.
Working Conditions
Needs to be able to successfully perform all required duties. Indoor office environment.
Other
Some evening and /or weekend work and travel may be required. Ability to multi-task. Must possess strong interpersonal, oral, and written communication skills. Work requires the application of considerable judgment and discretion.
Physical Capabilities
N/A
Employment CategoryFull-Time
Minimum SalaryCommensurate with Experience
Posted SalaryCommensurate with Experience
Position Available Date12/22/2024
Grant Funded PositionNo
If Yes, Provide Grant Expiration Date
Posting Detail Information
EEO Statement
It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.
Special Instructions to Applicants
Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.
Additional Information
UTRGV is a distributed location institution and working location is subject to change based on need.
All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.
Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .
Quick Linkhttps://careers.utrgv.edu/postings/49758
Posting Supplemental Questions
Required fields are indicated with an asterisk (*).
-
Are you a current UTRGV employee?
Yes
No
-
Are you now, or previously, employed by The University of Texas System or any of its institutions?
Yes - I currently am employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its institutions
No - I have never been employed by the UT System or its institutions
-
Please select your highest level of completed education.
6th grade education
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited university
None of the above
-
Please provide the field of study for your education:
(Open Ended Question)
-
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
-
Do you meet the minimum requirements for this position?
Yes
No
Applicant Documents
Required Documents
Resume
Unofficial Transcripts
Optional Documents
Cover Letter/Letter of Application
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
Training Certificates
Other Document
List of 3 References
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts
Additional Document
