Administrative Coordinator, Breast Surgical Oncology

Beth Israel Lahey Health • Boston, MA • 4h ago

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

The Administrative Coordinator will support the Breast Surgical Oncology Division at Beth Israel Deaconess Medical Center in Boston, MA.

The schedule for this role is Monday through Friday, 8:30am-5pm and once fully trained, can work a hybrid work schedule.

Job Description:

Provides support for leadership positions and a division or department by coordinating administrative work, projects and staff. Performs various administrative functions requiring in-depth knowledge of departmental programs, operations and services and hospital policies and procedures.

Essential Responsibilities:

Screens telephone calls and access for high-level position(s) deciding which individuals need face to face meetings, which can be refer to other managers or when possible, resolves the situation.

Schedules and prepares for diverse and complex appointments, meetings and travel arrangements.

Oversees planning and preparation for committees. Distributes minutes, prepares agenda, materials and committee work.

Plans, coordinates and makes recommendations in preparation for high-profile programs and events for the department.

Independently composes and edits complex and sensitive correspondence, reports and documents for final approval by manager.

Compiles, analyzes and summarizes data from multiple sources to create detailed complex documents, reports and high-level presentations.

Completes department-specific responsibilities which are documented at the local level.

Required Qualifications:

High School diploma or GED required. Associate's degree preferred.

3-5 years related work experience required.

Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Competencies:

Decision Making: Ability to make decisions that are guided by precedents, policies and objectives. Regularly makes decisions and recommendations on issues affecting a department or functional area.

Problem Solving: Ability to address problems that are varied, requiring analysis or interpretation of the situation using direct observation, knowledge and skills based on general precedents.

Independence of Action: Ability to set goals and determines how to accomplish defined results with some guidelines. Manager/Director provides broad guidance and overall direction.

Written Communications: Ability to communicate clearly and effectively in written English with internal and external customers.

Oral Communications: Ability to comprehend and converse in English to communicate effectively with medical center staff, patients, families and external customers.

Knowledge: Ability to demonstrate full working knowledge of standard concepts, practices, procedures and policies with the ability to use them in varied situations.

Team Work: Ability to act as a team leader for small projects or work groups, creating a collaborative and respectful team environment and improving workflows. Results may impact the operations of one or more departments.

Customer Service: Ability to provide a high level of customer service to patients, visitors, staff and external customers in a professional, service-oriented, respectful manner using skills in active listening and problem solving. Ability to remain calm in stressful situations.

Physical Nature of the Job:

Sedentary work: Exerting up to 10 pounds of force occasionally in carrying, lifting, pushing, pulling objects. Sitting most of the time, with walking and standing required only occasionally.

Pay Range:

$24.98 - $33.62

The pay range listed for this position is the base hourly wage range the organization reasonably and in good faith expects to pay for this position at this time. Actual compensation is determined based on several factors, that may include seniority, education, training, relevant experience, relevant certifications, geography of work location, job responsibilities, or other applicable factors permissible by law. Compensation may exceed the base hourly rate depending on shift differentials, call pay, premium pay, overtime pay, and other additional pay practices, as applicable to the position and in accordance with the law.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) as a condition of employment.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled

Similar Jobs

Medical Assistant - Dermatology

Tufts Medicine • Boston, MA • 4h ago

Hospital & Medical

Hours: 40 hours weekly, Monday-Friday Location: Tufts Medical Center Job Profile Summary This role focuses on providing medical and clinical support services to patients. In addition, this role focuses performing the fol...

4h ago

Go to Apply

Inpatient Medical Coding Auditor

Humana • Boston, MA • 4h ago

Hospital & Medical

Become a part of our caring community and help us put health first The Inpatient Medical Coding Auditor extracts clinical information from a variety of medical records and assigns appropriate procedural terminology and m...

4h ago

Go to Apply

Senior Clinical Research Manager - Network Operations

Dana-Farber Cancer Institute • Brookline, MA • 4h ago

Hospital & Medical

The Senior Clinical Research Manager (CRM) provides strategic and operational oversight of the adult medical oncology clinical trial portfolio across six regional satellite locations within the Greater Boston and Souther...

4h ago

Go to Apply

Psychologist V

State of Massachusetts • Wrentham, MA • 13h ago

Hospital & Medical

The Department of Developmental Services (DDS) is seeking a motivated and experienced candidate for a part-time Psychologist V position at the Wrentham Developmental Center. The Psychologist V will play a crucial role in...

13h ago

Go to Apply

Pediatric/Neonatal ICU PA/NP

Boston University • Boston, MA • 16h ago

Hospital & Medical

Boston Medical Center Department of Pediatrics is seeking Physician Assistants (PA) or Nurse Practitioners (NP) to be part of a team of Advance Practice Providers (PAs and NPs) who provide care under the supervision of a...

16h ago

Go to Apply

Physical Therapist, Inpatient, Per Diem

Beth Israel Lahey Health • Winchester, MA • 18h ago

Hospital & Medical

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. Schedule: Saturday and Sunday - Day Time Coverage Job Description: Contributes to the Hospital's mission by...

18h ago

Go to Apply

Physical Therapist Assistant - PTA

UnitedHealth Group • Needham, MA • 18h ago

Hospital & Medical

Explore opportunities with Caretenders, a part of LHC Group, a leading post-acute care partner for hospitals, physicians and families nationwide. As members of the Optum family of businesses, we are dedicated to helping...

18h ago

Go to Apply

Physical Therapist

UnitedHealth Group • Wilmington, MA • 18h ago

Hospital & Medical

18h ago

Go to Apply

Physical Therapist

UnitedHealth Group • Brookline, MA • 18h ago

Hospital & Medical

18h ago

Go to Apply

Respiratory Therapist (CRT and RRT)

Beth Israel Lahey Health • Winchester, MA • 18h ago

Hospital & Medical

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives. Join the Winchester Hospital team, a Top 10 recognized Massachusetts Hospital, where there are career oppor...

18h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.