Procurement Specialist
Date Posted: Dec 22, 2025
Requisition ID: 469114
Location:
Indianapolis, IN, US, 46204
Work for Indiana
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
About the Indiana Department of Administration (IDOA) :?
IDOA centrally manages activities relating to state purchasing, the vehicle fleet, state travel, real estate leases, property disposition, and the Government Center Campus, among others. In addition to agency support, the department provides assistance to minority, women, and veteran business enterprises interested in state contracting opportunities. Through its activities, IDOA helps to ensure the smooth function of state government, finding efficient and effective solutions to government-wide needs.
Role Overview:
This procurement position will be a member of the Strategic Sourcing Team, reporting to the Director of Strategic Sourcing, with a focus on managing the procurement process to acquire goods and services. It is a dynamic position with an impact across all state agencies. This is a mid-level tenured position in Procurement, so it is expected that the right candidate will have procurement knowledge. Training on the state process is provided, and the ideal candidate will likely grow in their procurement knowledge as they develop into this position.
Future advancement with Procurement is possible. To be successful, they should be an effective communicator, be able to problem-solve while preserving the vendor and agency relationship and be able to determine what issues should be escalated. We work as a team while expecting everyone take ownership of their own projects.
Salary Statement:
The salary for this position traditionally starts at $59,800.00 but may be commensurate with education or work experience.
A Day in the Life:
The essential functions of this role are as follows:
Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.
Assist with problem resolution and administration of contracts.
Analyze information, prepare response, and take any necessary action with vendor, agency or employee.
Serve as liaison between vendors, the agency, and employees.
Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.
Troubleshoot problems related to procurement including system issues or discrepancies.
Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.
Create and interpret complex quantitative and qualitative analyses, forming hypotheses, synthesizing conclusions, and assisting to implement change.
The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
This position is exempt from overtime compensation for additional work hours which may be required to complete essential functions or other assigned work. Exempt employees may work more than 75 hours in a pay period without additional compensation and must report a minimum of 75 hours per pay period of work hours and/or paid leave taken to receive their base biweekly salary.
What You'll Need for Success:
The ideal candidate in this role should minimally have either
a Bachelor's Degree and 1+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or
an Associate's Degree and 3+ years of experience in vendor/contract management, supplier performance, sourcing, procurement, or
at least 5+ years of experience applying the below, outlined knowledge, skills, and abilities in a similar role.
Related certifications and coursework may be considered for education or experience.
Basic knowledge of the principles of complicated contract management and negotiation is required.
Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
Ability to draft complex contracts for commodities and services with limited assistance.
Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.
Ability to work independently, anticipate problems and initiate corrective action.
Ability to effectively plan and organize work of section.
Ability to delegate work, set clear direction, and manage workflow.
Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.
Able to perform essential functions with or without reasonable accommodation.
Supervisory Responsibilities/Direct Reports:
This role may be utilized in a supervisory capacity based on agency needs.
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
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