Legal Assistant I
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Legal Assistant I
Salary
$31.98 - $35.15 Hourly
Location
City Hall, 121 N. Rouse Ave.
Job Type
Full-time
Job Number
00832
Department
City Attorney's Office
Opening Date
12/19/2025
Closing Date
1/4/2026 11:59 PM Mountain
FLSA
Non-Exempt
Bargaining Unit
NR
Description
Benefits
Position Summary
The City Attorney's Office is seeking a detail-oriented and highly organized professional to provide confidential administrative and legal support to attorneys and staff. This Legal Assistant I position will be assigned primarily to the civil division with periodic assignment in support of the prosecution function. This position will work closely with the City Attorney and Chief Civil attorney in supporting all aspects of the City's civil legal functions including playing a significant role in support of the office's efforts to manage civil litigation. In addition, this position plays a key role in preparing a diversity of legal documents including ordinances, resolutions, and contracts. This position must maintain the highest standards of accuracy, discretion, and professionalism.
This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a fantastic benefits package. Full-time City of Bozeman employees receive top-tier benefits including 15 vacation days, 12 sick days, 12 holidays, 8 weeks of paid parental leave, bilingual pay, excellent retirement options, comprehensive health, dental, and vision plans, discounted ski tickets and gym memberships, and much more!
Bargaining Unit: Not Represented
Fair Labor Standards Act Status: Non-Exempt
Work Week: Typically Monday - Friday, 8:00am - 5:00pm
Examples of Essential Work (Illustrative Only)
Performs confidential administrative support duties for the City Attorney's office, including preparing documentation and monitoring programmatic activities;
Prepares correspondences, legal documents, reports, minutes, legal pleadings, criminal files, discovery material, and other documents as instructed and requested by designated legal personnel;
Assists attorneys in preparing, calendaring, and scheduling for hearings, closings, trials, and other functions as needed;
Prepares documentation for civil and criminal complaints, judgments, subpoenas, certified notices and letters, discovery, document searches and review, maintaining records of persons contacted, lawsuits filed, actions taken, and monetary amounts recovered;
Processes petitions for revocation;
Coordinates court schedules and appearances between the Court, the City Attorney's Office and other entities including the Bozeman and Montana State University police departments;
Compiles and reviews documents for record dissemination, including redaction of private or confidential matter, in response to public record or other requests;
Interprets and applies departmental or office rules, policies, and regulations in accordance with prescribed procedures and guidelines;
Reviews and processes requests for confidential criminal justice information for approval by an assigned attorney;
Facilitates the development and organization of criminal and civil databases and filing systems;
Copies, packages, and distributes a variety of written materials and recorded media;
Answers department telephone calls, receives and greets visitors, and provides information to or refers callers and visitors to other appropriate Departments or personnel;
Gathers, assembles, updates, distributes and/or files a variety of information, forms, records, and data as requested using traditional filing systems or databases as necessary;
Screens visitors, telephone calls, faxes, mail, and messages directed to office personnel;
Prepares legal documents such as briefs, agreements, contracts, deeds and other documents for review, approval and use by the attorneys;
Investigates facts and law of cases to determine causes of action and to prepare cases accordingly;
Assists with processing liability claims filed against and by the City, including gathering information, preparing claim forms, transmitting information to insurance companies, and tracking claim status;
Provides support for the City's Victim Services Program, including providing services to victims in the absence of the Victim Services Coordinator as assigned;
In the absence of the Office Manager, may coordinate day-to-day administrative functions, including assigning work projects and adjusting work methods to meet workload demands, as assigned;
Provides needed information and demonstrations concerning how to perform certain work tasks to new employees in the same or similar class of positions.
Keeps immediate supervisor and designated others fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems;
Attends meetings, conferences, workshops and training sessions and reviews publications and audio-visual materials to become and remain current on the principles, practices and new developments in assigned work areas;
Responds to citizens' questions and comments in a courteous and timely manner;
Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities;
Performs other duties consistent with the role and function of this classification.
Minimum Required Qualifications
Associate's degree in a legal or related field; AND
Some (at least 1 year) experience in legal office operations; OR
Any equivalent combination of experience and training which provides the knowledge, skills and abilities necessary to perform the work.
Employees in this classification may become eligible for classification as a Level II upon meeting the following requirements:
Three years of experience as a Legal Assistant with the City of Bozeman; and
Successful completion of Legal Assistant II requirements as established;
Required Knowledge, Skills, and Abilities
Substantial knowledge of legal office procedures, practices and equipment;
Substantial knowledge of legal office filing systems and procedures;
Substantial knowledge of grammar, spelling, and legal formatting;
Some knowledge of legal and criminal and civil court procedures;
Ability to prepare a large volume of legal documents for cases as requested;
Ability to deal with a wide range of persons, including situations in which individuals may be upset over some issue involving activities or policies;
Ability to utilize appropriate legal reference tools;
Ability to serve in a confidential work environment;
Ability to adhere to applicable ethical standards and policies.
Ability to handle confidential legal material with tact and discretion;
Ability in writing to prepare correspondences according to standard business practices;
Ability to accurately @type correspondences, reports and memorandum;
Ability to learn department policies and rules, procedures, practices and objectives;
Ability to communicate effectively with others, both orally and in writing, using both technical and non-technical language;
Ability to understand and follow oral and/or written policies, procedures, and instructions;
Ability to prepare and present accurate and reliable reports containing findings and recommendations;
Ability to operate a computer using standard or customized software applications appropriate to assigned tasks;
Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
Integrity, ingenuity, and inventiveness in the performance of assigned tasks;
Consistently performs assignments in accordance with the City's Core Values of Integrity, Leadership, Service and Teamwork.
Required Special Qualifications
Offers for employment are conditional upon satisfactory response to criminal background, thorough reference check and a credit history check.
This is your opportunity to make a meaningful difference in your community by joining the City of Bozeman! You will be part of a passionate team driving positive change while enjoying a robust benefits package. Full-time City of Bozeman employees receive these best-in-class benefits:
15 Paid Vacation Days increases with years of service
12 Paid Sick Days
13 Paid Holidays
8 Weeks of Paid Parental Leave
Bilingual Pay Incentive ($300/month)
Montana Public Employee Retirement system plan options with 9.07% employer contribution and option to enroll in a 457 Retirement Plan
Excellent health, dental, and vision insurance including a HDHP option providing 100% employer-paid family coverage.
Annual Wellness Screening with participation incentives
Discounted Bridger Bowl Ski Tickets
Discounted Gym Membership
Public Service Loan Forgiveness Program Eligible Employer
Employer Paid Basic Life and AD&D Insurance for employees and dependents.
Employer
Bozeman, City of (MT)
Address
121 N Rouse Ave. Bozeman, Montana, 59715
Phone
406-582-2367 406-582-2970
Website
https://www.bozeman.net
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