Administrative Assistant/Sales Coordinator

Robert Half • Albany, NY • 3h ago

Description

We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world's leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment.

Responsibilities:

Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.

Maintain client information, leads, and account details in internal systems with precision.

Assist sales managers in preparing proposals, contracts, and essential sales documentation.

Facilitate client communications, including follow-ups and confirmations, as directed.

Coordinate event-related sales activities, such as site visits and client meetings.

Manage calendars, schedule meetings, and organize appointments for Sales team members.

Arrange travel plans and itineraries for team members when required.

Perform accurate data entry, reporting, and document management to support sales operations.

Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.

Collaborate with internal departments to support group bookings, events, and special programs.

Requirements

Minimum of 2 years' experience in an administrative assistant, sales coordinator or similar support role.

Prior experience in hospitality, hotels, events, or customer-facing environments is strongly preferred.

Demonstrated ability to stay organized and manage multiple priorities effectively.

Exceptional written and verbal communication skills.

Proficiency in Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint.

High attention to detail and accuracy in data entry and documentation.

Strong attention to detail and a commitment to providing excellent service.

Familiarity with event planning and coordination is a plus.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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