Accounts Payable Specialist

Aston Carter • Chicago, IL • 2h ago

Job Title: Accounts Payable SpecialistJob Description

Manage the end-to-end accounts payable cycle, from invoice receipt through final payment. Utilize OCR tools for efficient processing, apply accurate coding to all invoices, and ensure compliance with financial reporting requirements.

Responsibilities

Enter invoices into the accounting system using OCR tools.

Apply accurate coding to invoices, including expense categorization and approval routing.

Match invoices to approved purchase orders and resolve billing discrepancies with Procurement.

Review and approve employee expense reports, ensuring compliance and correct account coding.

Prepare and execute payment batches, including ACH, check runs, and wire transfers.

Monitor payment success and ensure accurate reflection in the general ledger and AP module.

Investigate and resolve invoice and payment issues with internal teams and external vendors.

Build strong working relationships across the Finance team to support process improvements.

Ensure adherence to AP policies and procedures, including vendor onboarding and travel/expense policies.

Participate in monthly, quarterly, and annual close activities, including balance sheet reconciliations and AP reporting.

Support audit requests by gathering required documentation and data.

Essential Skills

Proficiency in accounts payable processes and full cycle accounting.

Experience with NetSuite ERP system is highly preferred.

Strong problem-solving skills for handling complex invoices.

Proficiency in Microsoft Excel.

Bachelor's degree in Accounting, Finance, or a related business field.

Additional Skills & Qualifications

Curiosity and willingness to thoroughly learn the business.

Exceptional attention to detail and strong organizational skills.

Openness to learning new systems and contributing ideas for workflow improvement.

Strong analytical skills or a desire to develop them further.

Ability to identify and resolve issues independently.

Professional communication skills for effective collaboration across the organization.

Comfort working in a fast-paced environment while managing multiple priorities.

Work Environment

This is a hybrid position, requiring three days in the Chicago office and two days working from home. The office is located in the Board of Trade Building.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay and Benefits

The pay range for this position is $28.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Chicago,IL.

Application Deadline

This position is anticipated to close on Dec 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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