Medical Records Specialist

Spectrum Health and Human Services • Orchard Park, NY • 12h ago

Agency Profile: Spectrum Health & Human Services respectfully partners with adults, children, and families as they recover from behavioral, emotional, mental health and/or substance related disorders by offering individualized and meaningful opportunities of hope, empowerment, and support to achieve self-defined improvements in their quality of life.

Full Time: 227 Thorn Ave, Orchard Park

SUMMARY OF POSITION FUNCTION:

Performs administrative tasks specific to managing medical records.

MAJOR DUTIES AND RESPONSIBILITIES:

Knowledge and demonstration of agency core values in day-to-day activities

Ensure the criteria is met for a high performing team member and the values that support trust, interdependencies and teamwork are role modeled and consistently evidenced in the work environment

Consistently maintain a neat, organized work environment

Covers medical records office daily to ensure coverage

Constant direct communication with clinical staff, Compliance/Privacy Officer, and Directors when needed.

Follows up with clients and/or clinical staff to coordinate the implementation of valid consents so the individual has a clear understanding of the request and disclosure of records.

Establishes and maintains confidential files and records

Understands Corporate Compliance information in relation to medical records and HIPAA

Knowledge regarding the disclosure and confidentiality of 42CFR Part 2, Mental Hygiene information (Section 33.13), and HIV/AIDS related information.

Assists with the pulling charts and preparing records

Scan charts as needed to maintain electronic medical record

Processing of client records maintaining current and termed client records

Answers medical records phone calls and appropriately follows up with messages

Operates office machines and instructs others in the operation of same

Proficiency in Excel including the ability to work in existing spreadsheets, create new spreadsheets and filter data for reports as needed

Other Duties as assigned

SKILLS/COMPETENCIES:

Ability to generate standard business letters

Excellent interpersonal skills and communication skills both verbal and written

Meticulous documentation/recording skills and attention to detail; excellent time management and organizational skills

Ability to handle multiple tasks with attention to detail

Proficient in the use of computer software such as MSWord, Excel, Power Point, Desktop Publishing, Outlook, etc.

Ability to operate office equipment

EDUCATION REQUIREMENTS:

High School Diploma or equivalent

EXPERIENCE:

One-year work related experience

COMPENSATION: $17.46-22.46/hr

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